Reference: File Actions in Drive Based on Permissions
This table summarizes the primary actions that you can do with files in Drive on a web browser, based on the user's permission level. You specify permission levels when you share a file.
Action | Can View | Can Comment | Can Edit | Owner | Notes |
|---|---|---|---|---|---|
View file | X | X | X | X | |
View file information | X | X | X | X | |
Search for a file or folder | X | X | X | X | Start typing the word or phrase that you want to find. You need to type at least 2 characters. Drive searches all folders that you have access to. Files that someone shared with you using a link don't display in search results. |
Copy file | X | X | X | X | You can select a destination for the copied file. If you don't:
Applies for the Can View and Can Comment permission only if the file owner enabled the Copy option when sharing the file. Not applicable to discovery boards. |
Download file (if enabled by administrator) | X | X | X | X | Applies for the Can View and Can Comment permission only if the file owner enabled the Download/Print option when sharing the file. Not applicable to discovery boards. |
Print Worksheets workbooks | X | X | X | X | Applies for the Can View and Can Comment permission only if the file owner enabled the Download/Print option when sharing the file. |
View and add comments in Worksheets workbook | X | X | X | ||
View list of users that you shared a file with | X | X | X | If a user's avatar changes in Workday, a delay of up to 8 hours might occur before you see the avatar update in Drive. | |
Remove yourself from shared file access | X | X | X | ||
Add file to folder | X | X | Applies if you have Edit permission for the folder. | ||
Share file with specific individuals Share file with groups (if enabled by administrator) Share file using a link (if enabled by administrator) | X | X | Applies for the Can Edit permission only if the file owner enabled the Share option when sharing the file. | ||
Change share permissions | X | X | Applies for the Can Edit permission only if the file owner enabled the Share option when sharing the file. | ||
Edit file content | X | X | |||
Rename file | X | X | |||
Move file | X | X | |||
Replace file | X | X | |||
Transfer ownership of individual items | X | You must share the item first, before you can transfer ownership to that person. Some products that integrate with Drive don't allow ownership transfers. | |||
Change owner settings for sharing and copying | X | ||||
Move to trash and restore from trash | X |