Steps: Set Up Internal Job Alerts

Security: Self-Service: Career Alerts
domain in the Career and Development Planning functional area.

Employees can create custom job alerts and directly apply to internal job opportunities that interest them. When you configure internal job alerts, your employees can:

Create, manage, edit, and delete job alerts.

Access job alerts from Jobs Hub and internal job postings.

Receive job alerts through email, push notification, and

Workday Notifications

Edit Domain Security Policies.

Configure these domains:

Domain	Description
Reports: Job Alerts in the Recruiting functional area.	This domain controls access to the Job Alert Preferences for All Candidates report data source and the Job Alert Insights report.
Set Up: Message Template in the System functional area.	Configure to have a segment-based security group with Edit access. Give the segment-based security group access to the Job Alerts for Internal Candidates notification type security segment.

Access the

Edit Tenant Setup - Notifications

task.

In the

Mobile App Notification Settings

section, select these check boxes:

Enable Apple Push Notifications

Enable Google Cloud Messaging

In the

Recruiting

notification category, select a routing rule and enable delivery settings for email and push notifications.

Workday recommends configuring a unique routing rule on the

Job Alerts - Internal Candidates

notification type by enabling the

Override Parent Notification Type Settings

check box in the

Recruiting

parent notification type. Internal job alerts use the notification settings on the parent routing rule unless you override it.

See: Reference: Edit Tenant Setup - Notifications.

Create Email Templates.

From

Email Template Behavior

, select

Job Alerts

to define the branding elements, layout, and content for your custom internal job alerts email template.

Access the

Maintain Email Templates

task.

Activate the custom email template.

Select a default email template, if you’ve more than 1 template.

Access the

Create Message Template

task.

Create a message template with the

Job Alerts – Internal Candidates

notification type. You can use the

Job Alert Name

and

Job Alert Links

merge tags to personalize job alerts and include links to the job postings.

See: Steps: Set Up Message Templates.

Copy Reports.

Copy the

Find Jobs

standard report to create a custom report with these values:

Prompt	Value
Data Source	Select Job Posting Anchor .
Data Source Filter	Select Approved Job Posting Anchor .

On the

Advanced

tab, add job alerts-specific facets in the

Facet Options

section.

These facets determine the filters workers can use when creating or editing their job alerts.

Workday supports only these job alerts filters:

Company

Full/Part-time

Hiring Manager

Job Families

Job Family

Job Posting Employee Contract Type

Job Profiles

Job Type

Location Country

Location Hierarchy 1

Location Hierarchy 2

Location Region/State/Province

Locations

Management Level

Organization

Primary Location

Skills

Work-Study

Work Shift

Set up Jobs Hub.

See Steps: Set Up Jobs Hub.

Access the

Edit Internal Career Site

task.

As you complete the

Job Alerts

section, consider:

Option	Description
Enable	Select to enable internal candidates to create job alerts.
Message Template	Select the message template that you created to enable standardized messaging for internal candidate job alerts.
Override Email Template	Select an email template to override the default job alerts email template.
Override Find Jobs Report for Job Alerts Filters	Select the custom report whose facets that you modified earlier. If you don't select a custom report, the job alert filters use the facets on the Find Jobs report.

Employees can now create and customize their job alerts when searching for jobs internally or viewing a job posting. Workday processes sending job alerts at:

4:00 AM PST for the daily frequency.

9:00 AM PST for the weekly frequency.

You can access the

Job Alert Insights

report to view the status of job alerts.