Steps: Configure the Job Application Business Process

Security: Security Configuration
domain in the System functional area.

You can use Workday-delivered stages to configure the path that candidates follow in recruiting on the Job Application
business process. From each stage, you can select the:

Stages you want available as possible next steps for moving a candidate forward.

Options for removing the candidate from the recruiting process.

If you want to renegotiate the terms, you can add the Offer and Employment Agreement stages twice. Use label overrides to distinguish between 2 stages with the same name.

Workday uses the job application of a candidate date to determine which Job Application
business process definition to use.

Access the Job Application
business process definition.

Click

Edit Dynamic Definition

Select the groups that can initiate the business process on the

Initial Step

grid.

As you complete the

Possible Next Steps

grid for each stage, consider:

Option	Bezeichnung
Specify	Select the stages that the candidate can move to from this stage. You can select any stages, including the current one. After you add the Ready for Hire step and click OK , Workday automatically populates the Completion Event row with these business processes: Add Job Change Job Contract Contingent Worker Convert to Employee Hire Employee
Automatically Initiate	This check box only appears when you add 1 of these options on the Specify column: Offer Employment Agreement
Group	Select from the security groups you added on the security policy of the Job Application business process. If you leave this field blank, Workday sends notifications to the role defined on the subprocess definition for that step. If you select Initiator as the group for step b on a subprocess definition, you must select a Group .
Step Label Override	The label you enter: Becomes the label for the Move Forward option. Displays on the Candidate tab of the job requisition and on mass action tasks.

For integration steps, select

Business Process

Maintain Redirect

from the related actions menu of an integration step.

Configure a redirect to prevent the job application process from canceling when the integration fails.

(Optional) As you complete the

Possible Parallel Steps

grid, consider:

Option	Bezeichnung
Specify	Select the parallel stages you want to run in parallel. Ensure that the Decision step is also the Completion step on any parallel stage.
Automatically Initiate	Only appears when you add 1 of these options on the Specify column: Offer Employment Agreement
Group	Add the security groups that you want to initiate parallel stages.
Step Label Override	The label you enter: Becomes the label for the Move Forward option. Displays on the Candidate tab of the job requisition and on mass action tasks.

As you complete the

Possible Dispositions

grid for each stage, select 1 or more reasons for declining the job application of a candidate.

If you leave this section blank, the

Decline

button doesn't display on the task associated with the stage.

Configure Custom Notifications.

Configure custom notifications that send to candidates based on disposition reasons by using the

On Disposition

prompt in the

Triggers

section.

(Optional) Access the

Maintain Business Process Definition Selection

report.

For the Job Application
business process, click

Enable Use Latest Dynamic Business Process

. This selection changes the effective date of any Job Application
subprocess to the date the business process initiates it. Selecting this option ensures that you always use the most current definition for all subprocesses.

Security: Business Process Administration
domain in the System functional area.

(Optional) From the related actions menu of the Job Application
business process, select

Business Process Type

Maintain Business Process Definition Selection

As you complete the task, consider:

Option	Bezeichnung
Use Subprocess Initiation Date	Select to use the most recent business process definition for Recruiting-related subprocesses in the Job Application dynamic business process.
Use Latest Business Process Definition	Select to use the most recent definition for the Job Application dynamic business process.

Configure automatic stage routing so you can use condition rules to advance or decline candidates automatically.