Steps: Set Up Security for Talent Marketplace

You can set up security to determine who can:

Access Opportunity Marketplace.

Create and manage flex teams.

Access projects in Opportunity Marketplace.

Workday provides the ability to enable contingent workers to use Flex Teams as a configuration option for use at your discretion. You must always verify any configurations in your tenant and should consult with your own legal counsel to determine if the configurations meet your business and compliance needs.

Access the

Domain Security Policies for Functional Area

report.

Select

Domain Security Policy

Enable

from the related actions menu of these domain security policies in the Talent Marketplace functional area:

Flex Teams

Flex Team Worker Data

Manage: Flex Teams

Manage: Flex Teams Host Access

Opportunity Marketplace

Reports: Flex Teams

Self-Service: Flex Teams

Set Up: Flex Teams

Set Up: Career Hub and Opportunity Marketplace

Worker Data: Flex Teams

To enable projects in Opportunity Marketplace, select

Domain Security Policy

Enable

from the related actions menu of the Self-Service: Resource Management
domain security policy in the Projects functional area.

Security: Security Activation
and Security Configuration
domains in the System functional area.

Create User-Based Security Groups.

Create a user-based security group named Flex Team Administrator
and assign users.

Workers in the Flex Team Administrator
security group that are also a member of a flex team do not retain their administrator privileges for that specific flex team.

Set Up Assignable Roles.

As you complete the task, consider:

Option	Description
Role Name	Enter a name for the flex team host role or any other assignable role that you want to create.
Workday Role	Select Flex Team Host for the flex team host role. For other assignable roles, you can optionally leave this field blank when you don't want to map to a Workday role.
Enabled For	Select Flex Team .
Self-Assign	Select the Self-Assign check box for the flex team host role. For other assignable roles, you can optionally leave this check box unchecked.

Create Role-Based Security Groups.

Create constrained and unconstrained role-based security groups for the flex team host role and any other assignable roles that you created.

As you create a constrained role-based security group, consider:

Option	Description
Access Rights to Organizations	Workday recommends that you select Applies To Current Organization and Unassigned Subordinates .
Access Rights to Multiple Job Workers	Workday recommends that you select Role has access to the positions they support .

Edit Domain Security Policies.

Configure these domains in the Talent Marketplace functional area:

Domain	Example Security Groups	Permission	Considerations
Flex Teams	All Contingent Workers All Employees	Modify	Adding contingent workers to this domain enables them to access and express interest in flex teams.
Flex Team Worker Data	Flex Team Administrator Flex Team Host (Unconstrained)	View	The Flex Team Host (Unconstrained) security group is required for the flex team host to provide skill endorsements to flex team members.
Manage: Flex Teams	Flex Team Administrator Manager	Modify	Also add the role-based security groups that you created for your assignable roles when you want them to view or edit flex teams and flex team membership.
Manage: Flex Teams Host Access	Flex Team Administrator Manager (Unconstrained)	Modify
Opportunity Marketplace	All Contingent Workers All Employees	Modify
Reports: Flex Teams	Flex Team Administrator HR Administrator	View	To enable administrators to view flex team report data, grant View permission on these domains: For the Internal Job Application Rate by Flex Team Membership report: Candidate Data: Job Applications in the Recruiting functional area. For the Internal Movement Rate by Flex Team Membership report: Worker Data: Historical Staffing Information in the Staffing functional area.
Self-Service: Flex Teams	Contingent Worker As Self Employee As Self	Modify	Adding contingent workers to this domain enables them to view flex teams that they have expressed interest in or participated in.
Set Up: Flex Teams	Flex Team Administrator	Modify
Set Up: Career Hub and Opportunity Marketplace	HR Administrator Talent Administrator	Modify
Worker Data: Flex Teams	Flex Team Administrator Flex Team Host	View

To enable projects in Opportunity Marketplace, configure the Self-Service: Resource Management
domain in the Projects functional area:

Domain	Recommended Security Groups	Permission
Self-Service: Resource Management	Employee As Self	View

When you enable new workers to access flex teams, Workday doesn't suggest them as flex team candidates for up to 24 hours, until the match analysis data process updates, on business days only.

Edit Business Process Security Policies.

Configure the security policies for these business processes:

Business Process	Description
Add Flex Team Member	Add the role-based security groups that you created for your assignable roles to the initiating action when you want to enable them to invite others to join a flex team. Add security groups to the View All , Approve , and Deny actions to enable them to approve or deny invitations to join flex teams. Workers must have this access to join a flex team.
Manage Flex Team	Add the role-based security groups that you created for your assignable roles to actions on the business process security policy.
Project Express Interest	Add security groups who explore and express interest in resource plan lines for projects, for example, All Employees.

Activate Pending Security Policy Changes.