Concept: Edit and Approve Time

Managers can use the

Edit and Approve Time

report to get a single-page overview of time entries for:

Selected workers.

Organizations.

Their direct reports.

They can apply filters to refine the display by:

Employee type.

Job exempt status.

Pay rate type.

Worker type.

With the

Edit and Approve Time

report, managers can also:

Correct existing worker time entries.

Drill down on alerts for each worker to view details, correct errors, and resolve warnings causing these alerts.

Enter time off for a worker or approve the time offs submitted through Time Tracking or Absence Management.

Manually add new time entries or autofill from the work schedule calendar.

Mass submit and approve time entries for multiple workers.

Send back or deny individual worker time entries.

View workers' scheduled hours alongside their reported time.

When you configure your tenant to submit by time period and review time by period, managers can approve, submit, send back, or deny time entries by period for workers based on their period schedules.

The report automatically sorts workers into grids of workers with or without alerts. The

Workers with Alerts

section displays workers with time entries that managers need to review and edit due to critical errors, warnings, or custom validations.

The

Edit and Approve Time

report doesn't:

Display time blocks if they are outside the period selected.

Enable you to delegate time submission or approval to another user.

Filter out workers who don’t have time entry eligibility.

Support the ability to manually advance time entries through business processes. Time entries can't be approved until the business process routes them to the approver.

You can't configure the:

Time Approval Summary

Weekly Summary

Totals. Workday always displays reported quantities for daily totals and worker row totals.

We recommend you use the

Edit and Approve Time

report for groups of 50 workers or less.

When you configure the

Edit and Approve Time

report on desktop, the

Edit and Approve Time

worklet automatically displays on the Workday mobile app for all eligible managers. The mobile app enables managers and administrators to review, edit, and approve employee time directly from their iPhone and Android devices.

On mobile, managers and administrators can:

Approve or submit multiple time entries at once for

Workers without alerts

Filter time entries that have errors or warnings for

Workers with Alerts

Easily contact employees if the employee's contact information is set to

Primary

and

Public

in Workday.

This functionality is not currently available on iPads.

Access the Report

On desktop, you can access the

Edit and Approve Time

report:

As a shortcut on your

Home

page.

From the

Team Time

worklet.

From the

Time and Absence

dashboard.

From the

Time and Scheduling Hub

Using global search.

Choose How to Review and Approve Time

You can configure both the

Review Time

and

Edit and Approve Time

reports so that managers can review and approve time for multiple workers at once. The

Edit and Approve Time

report also enables managers to make corrections before approval without switching between mass action and individual worker views. You can make both of these reports available for all your managers, or you can enable

Review Time

for some managers and

Edit and Approve Time

for others.