Skip to main content
Documentation
Documentation
HiredScore
Last Updated: 2025-11-14
Concept: Hiring Manager Talent Advisor Collaborator (HMTAC)

Concept: Hiring Manager Talent Advisor Collaborator (HMTAC)

HiredScore's Hiring Manager Talent Advisor Collaborator (also known as HMTAC or the HM-TA Collaborator) is a shared workspace in MS Teams (on desktop and mobile) where hiring managers and recruiters can collaborate on requisitions through a dedicated channel. This feature helps streamline communication, reducing feedback delays and long follow-up times. Its integration with MS Teams, using the Microsoft Graph API, enables a centralized space for collaboration without the need to switch between platforms. Notifications are triggered by events such as requisition creation, candidate selection, and the offer stage. Members of the team channel are also notified of personnel changes such as newly added members, removals, and role changes. Automated messages for the hiring manager in the requisition channel can include:
  • Welcome to the channel
  • [User]
    was added to the channel
  • [User]
    was removed from the channel
  • Alignment for a successful recruitment
  • [User]
    role was changed in the requisition. They are now owner in the shared channel
    .
  • [User]
    role was changed in the requisition. They are now member in the shared channel
    .
  • Great news! Your requisition is posted internally!
  • Great news! Your requisition is posted externally!
  • First candidate to review!
  • Open Tasks
    • You can configure and schedule this message, which updates based on status changes. The message includes the relevant pending actions for the hiring manager with a direct link to the Hiring Manager Dashboard to take the action.
  • It's time to provide your interview feedback!
  • Candidate identified for an offer!
  • Your requisition has been filled or closed
  • Your requisition has been canceled
The typical sequence of events that occur in the HMTAC is detailed in this topic.

Hiring Manager Initiates Channel Creation

When a hiring manager opens a requisition in the ATS, a new channel is automatically created in MS Teams for that requisition. This channel includes any accounts that are assigned to the job requisition, such as the hiring manager and recruiter. All future updates and notifications for that requisition occur within this channel.

Hiring Manager Welcome Notification

The hiring manager receives a welcome notification in the newly opened MS Teams channel and is guided through the hiring process. They are prompted to join a strategy meeting and explore documents on process and responsibilities. They’re also provided with internal and external job posting links that they can share on various external channels. Throughout the process, hiring managers have 24/7 access to online resources.

Candidate Review Notification

After the recruiter shares applicants with the hiring manager, the hiring manager receives a notification that new candidates are pending their review and awaiting feedback in the dashboard. This update outlines the exact actions required.

Candidate Screening

The hiring manager clicks a link to access their Hiring Manager Dashboard, where they can view and action candidates awaiting their review. From here, they can click into each step of the funnel to view applicants.

Candidate Reviews and Actions

Within the Hiring Manager Dashboard, the hiring manager can select a candidate's name to access their HiredScore profile, which typically displays the resume alongside the job description. They can advance or decline the applicant with one click.

Ongoing Task Notifications

As requisitions progress, the hiring manager continues to receive automatic notifications with open tasks they need to complete. They can efficiently screen candidates and share feedback directly from their profile.

Interview Feedback Request

After the hiring manager interviews a candidate, they receive a notification requesting their feedback from the interview.

Candidate Offer

The hiring manager receives an update when a candidate is selected for an offer, including a guide on the offer process.

Requisition Closure Notification

Both the recruiter and the hiring manager are notified when the requisition is filled or closed, and the MS Teams channel is deleted after 10-30 days.
A deleted Teams channel (including shared channels) typically disappears from HiredScore within 30 days of deletion. However, the channel and its content are retained for this period to allow for recovery. In cases where another new channel is created for the same requisition, it overwrites the previous messages from the deleted channel and you can’t restore them.
The recruiter also receives an automatic reminder to contact remaining candidates.

Recruiter's Centralized Task Summary

The recruiter receives an automated task summary in their own separate General channel. This helps them to prioritize open requisitions and collaborate with hiring managers. Each action in this summary is clickable, and enables recruiters to:
  • Open the relevant MS Teams channel to follow up
  • Access the specific requisition in HiredScore if it’s their responsibility to carry out the next step.