Example: Set Up a HiredScore Job Requisition Posted Externally Template

This example illustrates:

How to configure the template for the Job Requisition Posted Externally message that is triggered by the Hiring Manager Talent Advisor Collaborator (also known as HMTAC or the HM-TA Collaborator) functionality in Microsoft Teams.

The impact of this configuration in MS Teams.

Your organization uses the HMTAC functionality to facilitate team communication about specific requisitions. It triggers the sending of messages in MS Teams at various stages throughout the process. You want to customize the Job Requisition Posted Externally message template, which notifies the hiring manager when a job requisition is posted externally and provides the external posting link so it can be shared with colleagues.

If the link already exists at creation time or is added later, a message is sent. If the link changes, the existing message is updated in real time without an additional Job Requisition Posted Externally message.

Customization needs to include:

A specific message title.

A tag that mentions and notifies the manager that handles the requisition.

A specific message body.

After configuration is complete, the message should display as follows in MS Teams:

Your implementer must complete the steps to configure and authenticate the HiredScore and MS Teams integrations in Workday.

Changes submitted on this tab impact your account's configuration in HiredScore and existing configurations (including custom rules or filters) are overridden. Changes can take up to 30 minutes to display in the HiredScore UI. In some cases, this may take longer.

Access the

HiredScore Tenant Setup

task in Workday.

On the

HM <> TA Collaborator

tab, select the

Job Requisition Posted Externally Template

sub-tab.

Click

Edit

Select the

Enable in HM-TA Collaborator

check box to ensure that any changes you make on this task are effective in MS Teams after submitting them in Workday.

The

Triggered By

option isn’t configurable because the Job Requisition Posted Externally message is automatically triggered after the creation of the requisition is posted to the external site.

Enter and select these values:

Field	Value
Message Title	Great news! Your requisition is posted externally!
Mentioning	Manager

Customize the template’s

Message Body

Copy the default text in the

Message Body

field.

This field is automatically populated with a default message in JSON format.

Access the Microsoft Adaptive Cards Designer at https://adaptivecards.io/designer/.

In the Adaptive Cards Designer, replace any existing content in the

Card Payload Editor

with the JSON text that you copied in step a.

The card preview updates in real time to display how the message card is currently configured.

In the

Card Payload Editor

, customize the message and include this custom link to a Help Center article about posting externally:

${req_is_posted_external_only_1}

The resulting JSON text in the

Card Payload Editor

is:

{
    "type": "AdaptiveCard",
    "$schema": "http://adaptivecards.io/schemas/adaptive-card.json",
    "version": "1",
    "body": [
        {
            "type": "TextBlock",
            "wrap": true,
            "text": "The requisition has been successfully posted. Spread the word by sharing the internal posting link with your colleagues. Click [Internal Posting Link.](${req_is_posted_external_only_1})"
        }
    ]
}

The

version

JSON key is for internal reference purposes only and doesn’t impact JSON behaviour.

Click

Copy Card Payload

and return to the

HiredScore Tenant Setup

task in Workday.

Paste the copied JSON text into the

Message Body

field to replace the existing content.

For the

${req_is_posted_external_only_1}

parameter in the

Custom Links

section, enter the URL of the Help Center article in the corresponding

Links

field.

Verify that the JSON syntax is correct to avoid JSON errors.

Click

Done

(Optional) You can add translations for supported languages by selecting

Add Translation

in the

Translations

section.

Select the language you want to add and provide the translated text for both the

Message Title

and

Message Body

fields.

Verify that any dynamic parameters in the original message are maintained in all translations.

After you add translations, verify that the message renders correctly in the Adaptive Cards Designer and that all parameters and links are correct.

When a job requisition is posted externally and the HMTAC functionality triggers an automated MS Teams message to the hiring manager, it should display as illustrated in the screengrab:

Any users selected in the

Mentioning

field receive an MS Teams notification.