FAQ: Off-Cycle Payments

How do I delete an off-cycle payment?: For individual off-cycle payments with in-progress calculation results, select
Pay Calculation
Cancel
from the related actions menu of the pay result.
For completed off-cycle payments that haven't been settled or reversed, you can change the calculation result status to In Progress
and then cancel the payment.
Use the
Cancel Off-cycle Complete
task to cancel 1 off-cycle result at a time.
Use the
Cancel Off-Cycle Complete for Group of Results
task to cancel multiple off-cycle results at once.

You can only cancel off-cycle complete for results that:
Are from the current or next period.
Haven't been settled.
Haven't been reversed.
Aren't referenced in retro results.

In addition, you can't cancel off-cycle complete if:
There are more recent in-progress or completed results.
The worker has a next period on-demand payment for the same pay group.
How can I change the date of an off-cycle payment?: To change the date after calculating an on-demand or manual payment, cancel the payment and recreate it with the correct date.
How can I reverse on-demand calculation results before they're completed?: You can cancel on-demand calculation results before completion and recreate them if needed.
How can I reverse completed on-demand calculation results?: If you haven't yet reconciled results with your bank statement, you can back out of a worker's completed calculation results by reversing the payment.
Where can I view off-cycle payments for workers?: You can view payroll input for off-cycle payments by accessing the
Pay Calculation Off-cycle Inputs for Group of Workers
report. After calculation, you can also view off-cycle payments under the worker's pay result.
Can I process multiple off-cycle payments for the same worker?: Yes, you can create multiple off-cycle payments for the same worker, period or subperiod, and pay group. But if you have multiple payments of the same type for the worker, only 1 pay calculation result can have a status of In Progress
.
When you use the Enterprise Interface Builder (EIB) to load multiple off-cycle payments of the same type for a worker, access the
Maintain Off-cycle Payment Priority
task to define the processing priority for each payment.
Can I use a manual payment to handle nonqualified stock options?: Yes. You can pay options outside of Workday Payroll and then batch load the manual payments into Workday using the EIB.
How can I pay a worker after they've transferred internationally?: You can select the
Trailing Payment
check box on the
Run On Demand Payment for Worker
task to process off-cycle payments for a single-job worker when they permanently transfer to another country.
Use the
Worktag Override
section to set the
Company
to the previous job to determine taxation.
How can I pay a worker after they've transferred internationally?: For the payment to be treated as a payment after leaving by HMRC, ensure that you've already generated a P45 for the worker.
You can select the
Trailing Payment
check box on the
Run On Demand Payment for Worker
task to process off-cycle payments for a single-job worker when they permanently transfer to another country.

Use the
Worktag Override
section to set the
Company
to the previous job to determine taxation.
Can I reverse a settled check?: No. You can only run reversals for payments you haven't reconciled yet with the bank statement. When it's too late for a reversal, you can run on-demand payments, manual payments, or retro pay calculations for the prior period.