Setup Considerations: Pricing Enablement

External (Extended Enterprise)

Strategically price learning content according to contracts with customers, partners, and other extended enterprise affiliates.

Internal (Learning)

Track and measure the value of interdepartmental training programs.

Who do you want to configure pricing for?

Workday supports pricing enablement for workers and extended enterprise learners. You can enable functionality for workers only, extended enterprise learners only, or both.

Which time zone is most appropriate for enabling new training credit mappings?

Training credit mappings become effective on pacific time. New mappings that go into effect can impact currency values and prices for all users. Consider which time zone will minimally impact your users and select it from the

Time Zone Credit Mapping

prompt in tenant setup.

Which currencies should I plan to include in my training credit mappings?

You can configure whichever currencies you want to display prices in. The currencies you include in your training credit mappings have no relationship to currency used elsewhere in Workday, nor do they respect the preferred currencies of individual users. Consider the audiences who will consume your learning content and the currencies you need to communicate value to them. Each supervisory organization and extended enterprise affiliation can only have 1 currency.

How many training credit mappings can I create?

You can create as many training credit mappings as you want, but only 1 can be in effect at a time. You can prepare new training credit mappings for the future and set an effective date so they automatically apply when ready. You can't edit or delete training credit mappings that are currently in effect. To change an existing training credit mapping, you must copy it, edit it, then set a new effective date.

Who should be in charge of pricing administration functionality?

Workday secures pricing functionality to different domains than learning administration functionality. Administrators who manage your learning catalog might not understand your pricing strategy or contractual obligations with your affiliates. Similarly, pricing administrators might not understand the details of individual courses. Consider this as you decide:

Who gets access to pricing and pricing rule security domains.
How you might configure business process definitions to ensure appropriate approvals.

What are the differences between course costs and pricing?

The

Costs

section on the

Create Course

task is intended to itemize and display the cost of course-related expenses and materials on the course. The

Pricing

section is for configuring the enrollment price for a course. You might need to explain these differences to users who can edit courses.

Can I use decimals in pricing configurations?

You can enter up to:

10 digits before the decimal point and 5 digits after the decimal point in training credit mappings and course prices.
12 digits before the decimal point and 4 digits after the decimal point in pricing rules.

Manage: Learning Pricing

Secures most pricing configuration functionality for pricing administrators.

Manage: Learning Pricing Rules

Secures the

Create Worker Pricing Rule

and

Create Extended Enterprise Learner Pricing Rule

tasks. You don't need access to this domain to add pricing rules to a course.

Reporting: Learning Pricing

Secures report data sources needed to create custom reports for pricing and pricing records. This domain is for users who need to report on prices, but not configure them.

Enroll in Course

You can configure a step so managers or affiliation managers can approve enrollment prices.

Manage Course

You can configure a step so pricing administrators can approve course prices.

Manage Course Offering

You can configure a step so pricing administrators can approve course offering prices.

Mass Enroll

You can configure a step so managers, affiliation managers, or pricing administrators can approve enrollment prices for each learner.