Concept: Absence Calculations

You can create numeric, boolean, and date calculations as part of accrual calculations or eligibility criteria in different parts of Absence Management. Examples: Time off plans, accruals. You can create simple calculations, or you can nest calculations by selecting an existing calculation as an operand of another. You can use these types of calculations:

Absence balances.

Aggregate.

Arithmetic.

Conditional.

Constant value.

Date constant.

Date extract.

Date difference.

Date increment.

Instance set comparison.

Lookup.

Lookup tables.

Value comparison.

Example: The monthly accrual for Betty Liu is based on her length of service. You can use these types of calculations to determine her accrual rate and to prorate this value by her full-time equivalent (FTE), respectively:

Lookup, for her length of service.

Arithmetic.

Workday only supports custom fields under specific conditions in calculations. See Concept: Requirements for Custom Fields in Calculations.

Using Workday-Delivered Report Fields in Absence and Payroll

Absence and Payroll share the same calculation engine. You can use some fields in both Absence and Payroll, while some are intended for use only in Payroll. Using a report field in the wrong product area can lead to issues such as stack-trace errors and incorrect calculations. To identify whether the field is suitable for use in Absence, check:

That the

Category

on the field includes Time Off
.

The field name. Typically, field names ending with Period Start Date
or Period End Date
, are suitable for use in Absence. Field names ending with Sub-Period Start Date
or Sub-Period End Date
are suitable for use only in Payroll.

As you review your Absence configuration for Payroll only fields, keep in mind that the calculations might currently be in use by both Absence and Payroll. Before you edit a calculation in Absence, check the usage to make sure that it's not also in use in Payroll. If it's in use in Payroll, create a new calculation for use in Absence.

You can use these report fields and instance value calculations (IVCs) to pull worked hours into absence calculations.

Report Field or IVC	Description
Pay Component for Workday Payroll Related Payroll Result Line	This report field provides the pay component of the Workday Payroll related payroll result line. Use to retrieve worked hours for specific pay components.
Payroll Hours Related Result Lines for Period	This report field provides completed hours for the worker where the result lines are for prorated or unprorated hours-related calculations and the period end date is within the date range of the absence period.
Payroll Hours Related Result Lines YTD	This report field provides completed hours for the worker where the result lines are for prorated or unprorated hours-related calculations and the period end date is within the date range of the balance period start and end dates.
Workday Payroll Related Result Line Amount	This IVC provides the amount of the Workday Payroll related result line.