Reference: Settlement Run Items and Payments

Option	Description
Customer Invoices	The settlement process creates and settles these payments by charging the customer credit card or direct debit account. Unless you select Always Separate Payments when you define the customer, the settlement process combines all invoices and adjustments for the customer into a single payment. Invoices don't include payments the customer initiates, such as calling in to pay with a new credit card. You can: Enter discount amounts by changing the Discount Given . The payment terms of the invoice or adjustment determine the initial discount. Make partial payments by changing the Amount to Pay . Collect a net amount for related invoices and adjustments. Example: The customer has an invoice for 100 USD for 3 items. The customer also has a 20 USD adjustment for a returned item. When you include both the invoice and the adjustment, you can collect the net 80 USD from the customer.
Customer Payments	Select payments that the customer makes outside of a regularly scheduled billing cycle and that you manually record. When a customer makes an unscheduled payment by check, you don't need to settle the payment. Instead, select the Create Deposit check box on the Record Customer Payment task to record the payment deposited into your bank.
Expense Reports	The settlement process combines expense reports for the same person into a single payment.
Intercompany Items	The settlement process creates and settles these payments. The process combines intercompany items for the same company into a single payment. Your payment must be a positive amount because Workday doesn't generate negative payments.
Pay Group Exceptions	Includes all off-cycle payments and these on-cycle payments that you complete after regular payroll processing: Payments on hold. Payments containing errors that prevent you from completing them as part of the batch. The Off-Cycle Payroll Payment Count field displays how many pay group exceptions you have in Workday, off-cycle and on-cycle.
Pay Groups	Payments from standard, on-cycle runs that you batch process, such as monthly payroll. Workday displays only summarized information about the group of payments. To see individual payments, use payroll tasks and reports.
Supplier Invoices	You can: Enter discount amounts by changing the Discount Given . The payment terms of the invoice or adjustment determine the initial discount. Make partial payments by changing the Amount to Pay . Collect a net amount for related invoices and adjustments. Example: You have an invoice for 1000 USD that consists of 10 items priced at 100 USD each. You also have a 200 USD adjustment because you returned 2 items. When you include both the invoice and the adjustment, you can pay the net 800 USD to the supplier. The settlement process creates and settles these payments. Unless you select Always Separate Payments when you define the supplier, the process combines all invoices for that supplier into a single payment. Workday always combines adjustments into a net amount because Workday doesn't generate negative payments.

Customer Invoices

The settlement process creates and settles these payments by charging the customer credit card or direct debit account. Unless you select

Always Separate Payments

when you define the customer, the settlement process combines all invoices and adjustments for the customer into a single payment.

Invoices don't include payments the customer initiates, such as calling in to pay with a new credit card. You can:

Enter discount amounts by changing the

Discount Given

. The payment terms of the invoice or adjustment determine the initial discount.

Make partial payments by changing the

Amount to Pay

.

Collect a net amount for related invoices and adjustments. Example: The customer has an invoice for 100 USD for 3 items. The customer also has a 20 USD adjustment for a returned item. When you include both the invoice and the adjustment, you can collect the net 80 USD from the customer.

Customer Payments

Select payments that the customer makes outside of a regularly scheduled billing cycle and that you manually record.

When a customer makes an unscheduled payment by check, you don't need to settle the payment. Instead, select the

Create Deposit

check box on the

Record Customer Payment

task to record the payment deposited into your bank.

Expense Reports

The settlement process combines expense reports for the same person into a single payment.

Intercompany Items

The settlement process creates and settles these payments. The process combines intercompany items for the same company into a single payment. Your payment must be a positive amount because Workday doesn't generate negative payments.

Pay Group Exceptions

Includes all off-cycle payments and these on-cycle payments that you complete after regular payroll processing:

Payments on hold.

Payments containing errors that prevent you from completing them as part of the batch.

The

Off-Cycle Payroll Payment Count

field displays how many pay group exceptions you have in Workday, off-cycle and on-cycle.

Pay Groups

Payments from standard, on-cycle runs that you batch process, such as monthly payroll. Workday displays only summarized information about the group of payments. To see individual payments, use payroll tasks and reports.

Supplier Invoices

You can:

Enter discount amounts by changing the

Discount Given

. The payment terms of the invoice or adjustment determine the initial discount.

Make partial payments by changing the

Amount to Pay

.

Collect a net amount for related invoices and adjustments. Example: You have an invoice for 1000 USD that consists of 10 items priced at 100 USD each. You also have a 200 USD adjustment because you returned 2 items. When you include both the invoice and the adjustment, you can pay the net 800 USD to the supplier.

The settlement process creates and settles these payments. Unless you select

Always Separate Payments

when you define the supplier, the process combines all invoices for that supplier into a single payment. Workday always combines adjustments into a net amount because Workday doesn't generate negative payments.