Reference: Absence Capabilities
You can view high-level feature descriptions for the capabilities in this product area.
Absence Calendar
Provides the ability to create, cancel, edit, and view absence requests.
Automated Adjustment
Supports automated:
- Tracking and management of accrual and time off unit adjustments for workers when accruals calculate differently due to job changes and/or collective agreements. The functionality provides the ability to configure staffing business processes to bulk-prorate accruals for workers.
- Removal of approved time off entries in response to assign work schedule or change job events when workers are no longer eligible for the time off or the entries are no longer valid working days for the workers. The functionality provides the ability to configure staffing business processes for the automated removal.
- Adjustments for selected time off plans to set employees' balances to zero. The functionality provides the ability to configure a termination business process to create adjustments when an employee is terminated.
Compliance
Provides a global library of statutory information and sample configurations.
Configurable Rules/Validations
Supports the configuration of rules and validations for time off and leave of absence requests. The functionality supports:
- Allocation of time off units to different plans.
- Restriction of specific time off and leave type requests for groups of users.
- Time off and leave of absence eligibility based on worker information.
- Submission of a single request for a time off when that time off is configured with start and end times that cross midnight.
- Time off in lieu.
- Tracking of time off balances for workers by position.
The functionality provides the ability to:
- Apply effective dating to absence components.
- Capture data for leave of absence to support various requirements.
- Capture reasons for time off requests.
- Configure options for workers to buy time off.
- Configure options for workers to sell back a portion of their accrued time off.
- Configure threshold rules that limit time off requests.
- Configure time off to validate time off requests against schedules (work schedule calendars or Workday Scheduling shifts) and holiday calendars.
- Define when a worker's carryover balances expire.
- Dynamically generate editable documents when workers access tasks that initiate configured Absence business processes.
- Evaluate worker eligibility for accruals, time off, and leave of absence.
Mass Advances
Supports the advance of multiple in-progress time off requests and corrections to completion.
Related/Linked Absences
Supports the grouping of similar time off and leave of absence types. The functionality supports:
- Intermittent time offs that count toward leave of absence.
- Managing workers who are on long absences.
- Moving workers from one leave of absence or time off to another.
Reporting and Analytics
Supports regulatory and organization-specific absence reporting requirements. The functionality provides the ability to:
- Create custom reports with absence and time-tracking data.
- Display workers’ time off to just their managers or to both their managers and team members.
- Monitor the number of times a worker is absent or the number of consecutive days absent.
- Report on absence balance details for workers and time off liability for organizations.
- Report on the leave percentage proration state of all leave of absence requests.
- Report on balances at risk of forfeiture and time off plan balance overrides by organization.
- Report on worker eligibility for time off plans and leave of absence to assist with verification.
- Review absence and payroll configurations to verify tenant configuration against Workday sample configurations.
- Use integrations to report on leave of absence and time off entries.
The functionality provides detailed insights into workers' time off activities by period, including:
- Carryover, including any forfeits amounts.
- Current balances of time off available.
- Differentiation between paid and unpaid time off.
- Records of time off taken.
- The amount of time off that workers have accrued.
Tailored Data Entry
Provides different calendars, dashboards, reports, and tasks for absence data entry. The functionality supports:
- Absence third-party calendar integrations.
- Custom business processes for requesting and entering time off and leave of absence.
- Enabling proration for leave of absence requests that support leave percentage entry.
- Enabling workers to enter start and end times on time off requests, including requests against absence tables.
- Help text on fields when requesting time off and tools that assist workers performing self-service tasks.
- Integrations for uploading a high volume of time off and leave of absence requests and corrections.
- Making multiple time off and leave of absence requests, and canceling and correcting requests on desktop and mobile.
- Start and end times for time off.
- Time off requests that support position entry and span multiple time off plans.
- Viewing time off balances and hiding time off plan balances from specific users.
Worktag Types for Time Offs
Supports defining the allowed worktag types for time offs and time off entry.
Worktag Values for Reporting Time Offs
Provides eligible workers the ability to report worktag values on time off units through supported time off and time tracking entry points.