Reference: Core Payroll Capabilities
You can view high-level feature descriptions for the capabilities in this product area.
Not all Payroll features are available in all countries, depending on local requirements and conditions.
Auditing
- Provides information to help verify payroll configuration against Workday recommendations and troubleshoot performance issues.
- Supports payroll audits and provides information about audit exceptions.
- Provides the ability to configure alerts and audits.
Configurable Calculations/Engine
Provides the ability to create numeric, boolean, and date calculations that work with Workday Payroll calculations, including:
- Pay component groups.
- Pay accumulators and balances.
- Earnings and deductions.
Configurable Framework
Provides the ability to:
- Build interactions with external data and grant custom applications access to Workday.
- Group workers and pay components for payroll and retro processing and reporting.
- Map codes from a prior external payroll system to Workday codes.
Employee Mobility
Provides the ability to process payroll for a mobile workforce, including:
- Workers on international assignment into the U.S. or Canada.
- Workers in the U.S. or Canada who have multiple jobs.
- U.S. workers who work in different tax jurisdictions.
Note
: Not available for Payroll for France and Payroll for the UK.End Payroll Inputs for Terminated Workers
Provides the ability to stop ongoing payroll inputs to terminated workers.
Inputs to Payroll
Provides the ability to create manual one-time or ongoing earnings or deductions.
Mid Period Changes
Provides the ability to prorate pay components and related calculation amounts in each subperiod resulting from a mid period change.
Net Pay Validation and Arrears
The functionality supports:
- Defining a minimum net amount to pay workers.
- Defining deduction priorities and handling of arrears tracking and recouping.
- Recouping arrears from prior pay periods in the next available result where there are sufficient wages to withhold from.
- Ensuring minimum net pay and arrears rules are respected.
Note
: Not available for Payroll for France.Pay Cycle Management
The functionality provides the ability to:
- Access tasks and reports to process payroll.
- Specify the sequence of payroll processing tasks and the roles responsible for their completion.
- Analyze pay results, isolate a subset of results based on common similarities, and take action on the results.
Payments
Manage payments and one-time or recurring deductions and earnings for workers.
Payroll Compliance
The functionality delivers:
- A preconfigured profile of Workday-delivered and -maintained statutory information and sample configurations.
- A Payroll Compliance dashboard that displays weekly compliance-related updates
Payroll Worker Data
The functionality supports:
- Loading records of payments made to workers before using Workday Payroll.
- Mass loading pay group assignments.
- Loading payment and tax elections.
Payslips
Provides the ability to track common payroll information and model hypothetical changes to an existing pay result.
Note
: Not available for Payroll for France and Payroll for the UK.Reporting and Analytics
The functionality supports:
- Generating configurable reports for pay periods and balance periods.
- Creating configurable field definitions for reports.
- Defining which audiences can access payroll results.
Retroactive Changes
The functionality supports:
- Recalculating pay results in prior periods when workers have retroactive changes, and paying the differences in the current pay period.
- Configuring earnings and deductions to ignore when running retro pay calculations.
- Creating off-cycle payments for a selected group of workers to pay retro differences.
Streamlined / Automated Calculations
The functionality supports:
- Automated payroll processing for regular run categories.
- Limiting payroll calculations based on result status, pay-impacting events, or a set of workers.
- Issuing additional payments, paying retro differences, and replacing a worker's regular on-cycle pay before their next pay cycle.
- Enabling decentralized processing of final payments to terminated workers.
Year End
Access reports related to year-end tax reporting.
Note
: Not available for Payroll for France.