Reference: Onboarding Capabilities

You can view high-level feature descriptions for the capabilities in this product area.

Compliance

Provides the ability to maintain and track establishment assignments, genders, and employment authorization.

Supports sending of Form I-9 data to the U.S. Federal E-Verify service. The functionality supports:

Automatically resyncing case statuses.

Tracking cases in E-Verify that were created for the employee in the last 30 days.

Submitting a duplicate case reason with the Form I-9.

Provides the ability to record contract details for fixed-term and permanent employees. The functionality supports:

Creating conditions of employment for internal and external candidates.

Hiding and requiring fields on the business processes associated with employment agreements.

Supports the ability to create and manage electronic Form I-9s for workers, and maintain internal audit information. The functionality supports:

Importing data from Form I-9, including Section 3, created outside of Workday.

Correcting completed Form I-9, including Section 3.

Hiding and requiring fields on Form I-9.

Designating the external authorized representative to complete Section 2 of the Form I-9.

Configuring multiple Form I-9 business processes, including internal audit and assignment of form management. manage form assignment.

Provides the ability to hire and onboard employees and workers to an organization. The functionality supports:

Autocomplete of hire and change job staffing business processes initiated from Workday Recruiting.

Configuring an onboarding experience for new hires.

Tracking onboarding data, including tasks completed by the worker and remaining tasks.

Correcting worker start date when correcting the hire business process.

Reporting users who don’t show up on their first day of work, stopping downstream processes and integrations related to the hire.

Duplicating pre-hires and former workers, and provides tooling to avoid creating duplicate records.

Provides the ability to create, edit, extend, and track probation periods for employees. The functionality supports:

Creating and maintaining country-specific probation period rules for employees based on configured criteria.

Hiding and requiring fields on probation period tasks.