Reference: Core Human Capital Management Capabilities

You can view high-level feature descriptions for the capabilities in this product area.

Provides the ability to maintain and track establishment assignments, genders, and employment authorization. The functionality supports:

Assigning an establishment to a worker, combining their legal entity and location.
Creating, maintaining, and configuring specific fields for French and German establishments.
Configuring country-specific genders for worker self-identification.
Importing data from Form I-9, including Section 3, created outside of Workday.
Correcting a completed Form I-9, including Section 3.
Sending Form I-9 data to the U.S. Federal E-Verify service, and resync of case statuses.
Hiding and requiring fields on Form I-9.
Managing multiple Form I-9 business processes, including internal audit and form assignment management.
Designating an external authorized representative to complete Section 2 of Form I-9.

Provides the ability to manage the display of certain data and purge various worker data attributes. The functionality supports:

Purging worker data and tracking the progress of the purge process.
Replacing worker data with irreversibly scrambled data in implementation tenants.
Deactivating and opting out of full National ID masking and configuring for partial National ID masking based on the National ID type.

Provides the ability to match, merge, and unmerge duplicate person records, and match exclusions to exclude records from duplicate detection.

Provides the ability to consolidate multiple tasks for managing talent data into a single-page career profile, and the ability to upload work experience and education information from a resume to a worker profile.

Provides the ability to record contract details for fixed-term and permanent employees. The functionality supports:

Creating conditions of employment for internal and external candidates through job applications or job requisitions.
Hiding and requiring fields.

Tracks domestic and international assignment job details, including assignment type and expected assignment end date. The functionality supports the ability to:

Configure country-specific genders for self identification.
View, report, and maintain personal information, including security control, across multiple countries simultaneously.

Supports the ability to temporarily have 2 workers in the same position without a future vacating event.

Provides tooling for mass processing operations. The functionality supports the ability to:

Automate termination and end contingent worker contract processes based on definable criteria.
Mass hire workers using web services.
Mass correct hire date and reason for multiple employees.
Mass change jobs change and mass assign organizations assignment for workers.

Supports managing and tracking non-employee workers. The functionality supports:

Reporting and tracking on retired employees.
Starting and ending contracts with contingent workers, including assigning workers to a position and various organizations.
Hiding and requiring fields.

Supports a position management staffing model that allows for defining separate hiring rules and restrictions for each position. The functionality supports the ability to:

Track historical trends, retention risk data, and workforce planning.
Create, maintain, and report on headcount plans.
Hide and require fields on various headcount-planning tasks.
Report on individual position budgeting, and group multiple position budgets into 1 budget for each plan structure and year.

Provides reporting to support Equal Employment Opportunity Commission (EEOC) compliance efforts, including data to support EEO-1, EEO-3, EEO-4, and EEO-5 reports. The functionality supports:

Reporting to support the EEO-1 for multiple establishments.
Reporting on gender and ethnicity for the previous 4 quarters and the current quarter.
Tracking veteran status.

Supports the ability to collect data and report on safety incidents.

Provides the ability to add, manage, and track accomplishments, experience, and skills attributes to a worker profile. The functionality supports:

Creating, tracking, and adding specialties to professional certifications.
Creating and tracking competencies, including rating scales.
Defining competencies based on management level and compensation grade.
Tracking awards, activities, educational history, job history, languages and proficiency levels, professional affiliations, publications, and trainings.
Creating qualification equivalence rules for job profiles.

Provides the ability to:

Assign collective agreements to workers.
Record, report, and change collective agreement details.
Process changes to a worker’s union membership.

Provides the ability to add vaccination and workplace test events for a worker, and supports data and reporting to track vaccination and test events.

Provides the ability to modify worker data attributes. The functionality supports:

Looking up addresses by entering only a partial address for specific countries.
Configuring address components by country.
Modifying worker personal data attributes.
Changing, deleting, or editing worker profile photos.
Creating flexible work arrangements for hybrid work, including reporting on current, future, and ended arrangements.

Supports the ability to manage a worker’s organizational movement. The functionality supports:

Hiring or rehiring workers.
Modifying the details of a worker’s job.
Configuring templates that only display sections that are relevant for specific job change actions.
Ending an employee’s relationship with an organization, voluntarily or involuntarily.
Placing a worker with a primary job or position into an additional job or position.
Auto-completing of multiple staffing processes initiated from Workday Recruiting.
Configuring customized help text for specific fields on staffing processes.
Hiding or requiring fields on staffing processes.
Configuring, hiding, or requiring localized fields for countries.
Creating reference letters for employees in real time.
Selecting 2 or more workers and moving them into each other’s positions with a single transaction.