Concept: Unified Worker Profile Management

The Worker Profile Management (WPM) module in Workday VNDLY provides transparency into: contingent worker records, their core data, and vendor and compliance information. For contractors entered into VNDLY as a worker profile, time, expenses, and invoicing are managed outside of the tenant. Worker profile records are typically used for headcount or resource tracking purposes.

Example: Your company hires an external vendor to supply janitorial staff to clean the building after hours. The WPM module enables you to create work order records for these workers who aren't full-time equivalent employees (FTE). You can use WPM work orders to provision access and equipment to include these workers in the company's headcount.

With WPM v2, we have created an enhanced experience that provides new capabilities for customers. Both client and vendor users can create WPM work orders.

Existing WPM v1 users will need to migrate to WPM v2. Submit a product support case to understand your migration schedule.

When vendors or clients initiate a new WPM work order, they can invite resource managers and other user types as collaborators to complete information. Collaborators can:

Track historical activity from the

Activity Log

View recent updates by each collaborator in the

Contribution Status

section.

Communicate updates and tag other collaborators in the

Comments

section based on permissions.

Receive new and existing work order notifications as applicable, such as:

Work Order: Draft Created

Work Order: Draft Created (RM)

Work Order: Draft Deleted

Work Order: Draft Updated

Work Order: Ready to Onboard

Work Order: Rework Request

Administrator roles can customize the WPM work order form to meet their program needs. They can:

Add custom fields from the Custom Fields page.

Create conditional values to restrict who can view or edit certain fields.

Assign permissions to control who can view, add, or delete comments.

Create WPM job templates from the

Job Templates

page and restrict job titles to WPM, if necessary.

Set up approvals on the

Workflow Approvals

page and restrict them to WPM if necessary.

Modify general settings for all work orders or for work orders for a specific module on the

Work Orders Settings

page.

Set up security policies to control module level permissions.

VNDLY integrates WPM records with the Statement of Work (SOW) and Extended Workforce Management (EWM) modules on these pages:

The

Work Orders

page, which lists WPM work orders with all other types of work orders.

The

Vendors

page, which enables you to add and invite WPM vendors into VNDLY.

The

Candidates

page, which enables you to create, view, and bulk add WPM candidates along with EWM candidates. Note: Candidates are not built to a specific module.

The

Bulk Upload Contractors

page, which enables you to upload WPM workers along with EWM workers. Below is a list of fields required on the upload for all tenants and the additional required fields needed for tenants connected to Workday HCM via the Workforce Connector.

To bulk upload new worker profiles, program administrators should use the

Contractor Bulk Upload

. The

Source Type

field should be set to worker profile management. The following field types are not required for a WPM worker:

Contractor Preferred names or email

Pay Rates and Bill Rates

Tenure Questions

Timekeeping or Expense related approvers

Budget

Tax Overrides

Shifts

Job Category or Job Type

Currency Code

Exempt/Non-exempt

OT Profile or Work Type Profile

Fee Profiles

Hours to Qualify and Not Qualified Hours

Milestone or their like fields

Rehire Fields

Comments

These combined records enabled you to generate consolidated reports for all worker types in the

Reporting

module.