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Last Updated: 2026-08-21
Example: Exclude Vendor Approvers from Statement of Work Approver Workflow

Example: Exclude Vendor Approvers from Statement of Work Approver Workflow

This example displays how to exclude vendor approvers from a program’s statement of work (SOW) approval workflow by using workflow approval rules.
Your program wants to exclude vendor approvers from their SOW approval workflow, since they work directly with vendors to approve SOW drafts outside of Workday VNDLY. However, the program still wants to send SOW drafts to an existing internal approver for initial approval, then to the SOW manager for final approval.
Have the
approval_rules.write
 permission.
  1. From the header, select
    More
    Company Settings
    .
  2. Under
    Organization
    , select
    Workflow Approvals
    .
  3. On the
    Rules
     tab, find the
    SOW Acceptance
     rule.
  4. Click the pencil icon on the rule.
  5. Locate the approver with an
    Approver Name
     of
    Vendor
    .
  6. Click the trashcan icon next to that approver.
  7. Locate the approver with an
    Approver Name
     of
    Sow Manager
    .
  8. Verify that the
    Level
     is set to
    2
     for that approver.
  9. Click
    Add Approver
    .
  10. Add an approver with these values:
    Option
    Description
    Use Existing Approver
    Select this option since the approver already exists in your tenant.
    If the approver didn’t already exist in your tenant, you could select
    Create New Approver
     instead.
    Level
    Select
    1
    .
    Approver Name
    Select the approver's name.
  11. Click
    Save
    .
When a SOW manager creates a SOW draft with all required fields, they can click
Send for Approvals
. Workday VNDLY sends the draft to the internal approver, since they are the level 1 approver.
If the internal approver clicks:
  • Approve
    : Workday VNDLY sends the SOW draft to the SOW manager for final approval, since they are the level 2 approver.
  • Reject
    : The approval workflow starts over. The SOW manager can make changes to the draft and then send it for approvals again, starting with the internal approver at level 1.
The draft isn’t sent to any vendor approvers.