Create Shifts

Apply Shift Selection to Job Templates.

You can create shifts to apply automatically or manually to a job or work order. With a shift, you can specify the days and times of the shift, as well as assign any shift differentials that you want to incentivize with a pay increase.

From the header, select

Company Settings

From the

Timekeeping

section, click

Shifts

From the

Shift Definitions

tab, click

Create

(Optional) You can also create a new shift by copying an existing shift.

As you create the shift, consider:

Option	Consideration
Internal Shift Name	Clear the Use this name for all users check box if you want to enter a different shift name that displays to all users. You might want to do this action if you have a shift name that is highly technical or long. This name wouldn't make sense to a resource manager or hiring manager who just needs the shift covered. Example: A shift is named Shift jh000023432. But the Alternate Shift Name is Weekend Swing Shift.
Start Time/End Time	Enter the times that shift begins and ends. If you enter a shift that is 12 hours or longer, Workday VNDLY warns you that the shift is over 12 hours long. Also, if you create a shift that crosses midnight (Example: 11:00pm to 6:00am), VNDLY warns you that the shift will end the following day. You won't be restricted in entering time. These warnings just give you the opportunity to check to make sure that you've entered the times that you want.

Option

Consideration

Internal Shift Name

Clear the

Use this name for all users

check box if you want to enter a different shift name that displays to all users. You might want to do this action if you have a shift name that is highly technical or long. This name wouldn't make sense to a resource manager or hiring manager who just needs the shift covered. Example: A shift is named Shift jh000023432. But the

Alternate Shift Name

is Weekend Swing Shift.

Start Time/End Time

Enter the times that shift begins and ends. If you enter a shift that is 12 hours or longer, Workday VNDLY warns you that the shift is over 12 hours long. Also, if you create a shift that crosses midnight (Example: 11:00pm to 6:00am), VNDLY warns you that the shift will end the following day. You won't be restricted in entering time. These warnings just give you the opportunity to check to make sure that you've entered the times that you want.

(Optional) On the

Shift Rules

tab, create rules that target the shifts to specific criteria.

You can configure shift differentials here if you need them.

(Optional) On the

Shifts Settings

tab, enable the warnings that display if a contractor tries to save or submit their timesheet if their time falls outside the defined shift days or times.

Enabling this setting doesn't prevent the contractor from saving a timesheet with time outside the defined shift days or times. The setting only lets contractors know about the discrepancy.