Concept: Backdate Shifts on Work Orders

You can backdate changes to assigned shift strategies, shifts, and shift differentials. This action enables you to adjust timesheets so they accurately reflect the contractor's time.

You backdate shifts through the Modify Work Order action. To backdate shifts, you must have the workorder.modifications.shifts_backdate.create
permission. Contact your Workday VNDLY administrator to get this permission.

With this ability, consider:

You can backdate shift strategy on work order modifications if the wrong shift strategy was applied. You can change the shift strategy from flexible to dedicated or dedicated to flexible. However, you can't assign workers to conflicting strategies on work orders.

If you backdate the shift or shift strategy, the user is required to resubmit approved timesheets to reprocess.

If you backdate only the shift differential:

Workday VNDLY doesn't require the user to resubmit approved timesheets for invoiced time. VNDLY automatically regenerates the invoice line items with the updated rate.

Line items on the timesheet update automatically for approved timesheets that aren't invoiced.

If you select an effective date that predates where there are timesheet records, Workday VNDLY automatically updates, resubmits, and reapproves that change on the timesheet. This action automatically creates updated invoice line item records.

When a shift on a work order is backdated, you'll receive a warning. This warning states that the change creates additional invoice line items for previously submitted timesheets once approved.