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Administrator Guide
Last Updated: 2026-10-02
Publish a Job

Publish a Job

Published jobs include job information, compensation, and requirements for open positions. VNDLY provides you with configurable workflows and customizable options so that job posts reflect your unique business needs.
  1. Navigate to the
    Jobs
     page.
    Depending on your permissions, you can access this page directly from the VNDLY header or in the
    Jobs
    Jobs
     drop-down menu.
  2. Click
    Publish Job
    .
  3. Select a job template to start from. Consider:
    Option Description
    Templates
    • Search templates by job title or select from a list of all available jobs.
    • Use
      Filter by Location
       to only show jobs that are eligible in the specified job location.
    • Select
      Show Only Popular Jobs
       to filter the list of jobs. Your organization determines popular jobs based on the number of requisitions.
    Recent Jobs
    • Search templates by job title or select from a list of recently used jobs.
    • Your organization determines recent jobs based on recently used requisitions.
  4. As you complete the task, consider:
    Option Description
    Organization Unit
    The specific area of the business the job belongs to.
    Consider:
    • Approval Workflows: VNDLY uses the selected organization unit to determine which workflow approval rules apply to the job.
    • Visibility and Security Access: The organization unit dictates which users have access to view and manage the job.
    • Resource Manager Selection: Depending on the
      Job Form
       configurations, the resource managers available for selection may be limited by the selected organization unit.
    • Integrations: For Workday-integrated tenants, the organization unit dictates the staffing model applied to the job and the resulting work orders.
    Hiring Type
    Select:
    • Contractor
      when the job is for a contingent worker.
    • Direct Hire
       when the job is for a permanent, full-time employee.
    Pay Type
    Determines the compensation structure for the job.
    The selected pay type determines which
    Formula Groups
     are available for selection.
    If you select
    Monthly
    , the
    Standard Hours Per Day
     field is required.
    For a direct hire, VNDLY calculates the annualized salary range when you select the
    Hourly
     option and enter values for:
    • Min
    • Max
    • Standard Hours Per Week
    You confirm direct hire pay at the offer stage.
    Program Rate Type
    The foundational financial model for the job, specifically whether it operates as a bill rate or pay rate based assignment. This determines which rate fields are collected as inputs and which are calculated by the system.
    Users must have the
    job.program_rate_type.edit
     permission to edit this field.
    Budget Calculator
    Enables you to view the estimated budget for the job after you complete the required rate-related fields.
    You can select the
    Revise Budget
     check box to change amounts in the budget, such as labor, expense, fee, and tax amounts.
    Note that if the job has a
    Pay Type
     of
    Monthly
    , the budget calculator uses the
    Duration of Job
     field on the form to determine the number of months that should be included in the budget. Example: A job has a
    Planned Start Date
     of
    May 30
     and a
    Planned End Date
     of
    July 30
    , so the
    Duration of Job
     is
    62
     days. The budget calculator considers this duration as 3 months, since it occurs during May, June, and July.
    Formula Groups
    The container that links the specific calculation logic to the job, controlling how billable amounts are computed at invoicing.
    AI Capabilities
    This section only displays if your organization has enabled the Contingent Sourcing Agent for your tenant. See About Contingent Sourcing Agent.
    2 toggles may display:
    • Grading
      : This toggle displays and is turned on by default if your organization has enabled the Contingent Applicant Grading skill for the agent. When this toggle is turned on, the agent provides grades for candidates on the job based on the job details. Users with the
      job.candidate.grading.override
       permission can change this toggle configuration.
    • Recommendations
      : This toggle displays and is turned on by default if your organization has enabled the Contingent Talent Rediscovery for Contingent Jobs skill for the agent. When this toggle is turned on, the agent surfaces past applicants for the job based on the job details. Users with the
      job.candidate.recommendations.override
       permission can change this toggle configuration.
    You can change the default value for these toggles to ensure that they are disabled by default for new jobs. If you want to do this, submit a product support case.
    If you turn off either of these toggles after publishing the job, existing grades and/or recommendations remain visible, but the agent doesn’t provide new ones.
    Add New Documents
    Add necessary attachments.
  5. Click
    Submit
    .
  6. This screen only displays if checklists have been configured. See: Add a New Checklist
  7. This screen only displays if the
    Enable Pre-Identified Job
     checkbox is checked.
  9. Select Additional Vendors for Distribution.
    Users with the
    job.vendor.sourced.manage
     permission.
  10. (Optional) Add Job Approvals.
This example illustrates how you can publish a job for a direct hire with custom payment terms. The vendor will be paid 25% of the candidate salary in week 1 and 75% in week 5.
Prerequisite: Set Up Direct Hire.
In the
Compensation
 section:
Field
Value
Hiring Type
Direct Hire
Pay Type
Salaried
In the
Vendor Fees
 section, click
Add More
 twice to add rows for the 2 payment weeks:
Field
Value
Payment Terms
Custom Schedule
Payment Week
1
Fee Type
Percentage of Salary
Fee Amount
25
Payment Week
5
Fee Type
Percentage of Salary
Fee Amount
75