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Administrator Guide
Last Updated: 2026-08-21
Create Job Templates

Create Job Templates

Have these permissions:
  • settings.admin
     to access the
    Job Templates
     page.
  • job_templates.bulk.create
     to bulk upload job templates.
  • job_templates.read
     to view job templates.
Job templates are customizable templates that users can choose when publishing a job or a statement of work (SOW) role in Workday VNDLY. Creating a job template saves time and increases consistency when publishing jobs.
If you don't see a field listed in the table below when completing the job template, submit a product support case for assistance to review your tenant's job form configuration.
  1. From the header, select
    More
    Company Settings
    .
  2. In the
    Jobs & Work Orders
     section, select
    Job Templates
    .
  3. Click
    Add
    .
    If you want to create multiple job templates at once, you can click
    Bulk Upload
     instead. This option enables you to upload multiple templates with a CSV file. To learn about the available fields in the file, see the Job Template Inbound section of the Workday VNDLY File Import Specifications page on the Workday Community.
  4. Complete the task:
    Option
    Description
    Job Title
    This title will display when users select the template on the
    Publish Job
     form.
    You can use the same
    Job Title
     for more than 1 job template, as long as the templates don’t have the same
    Job Category
    . Example: You want to publish a business analyst job in the Human Resources department. You create a job template with a
    Job Title
     of
    Business Analyst
     and a
    Job Category
     of
    Human Resources
    . Multiple job templates have the same title, but not the same category. When you select a job template on the
    Publish Job
     form, you select the
    Business Analyst
    template that displays with
    Category: Human Resources
    .
    Job Category
    Enables job templates to be grouped by broad categories. It can also be used as a criteria for other settings that utilize rules.
    If you don’t see a job category that’s expected, ensure it’s been added on the
    Job Categories
     page. See: Create Job Categories.
    Is Active
    Ensure the option is enabled, otherwise the template is not visible on the
    Publish Job
     form.
    Module Restrictions
    Add 1 or more modules to limit when the job template can be used. If you don't add any modules, the template is available for all modules.
    Popular Job
    Enable to list the job as a commonly used template for all users when they are publishing jobs.
    Country Restrictions
    Add 1 or more countries to limit when the job template can be used. If you don't add any countries, the template can be used for jobs in any country.
    Job Types
    If your tenant has custom job types set up, you can include variations such as Junior or Senior. Job Types enable you to create multiple rate cards using a single job template.
    Max Duration of Job
    When a template includes a maximum number of (calendar) days, and a user attempts to publish a job with a longer duration, VNDLY displays an alert indicating the duration of the job is greater than the max duration of the job. If the user has the
    job.max_duration.override
     permission, they can accept the alert and continue with publishing the job.
    Select Premium Rate on Job Form
    Enable this option to select a premium rate when publishing a job. Premium rates allow you to set rates on the job form for different shifts such as the 2nd or 3rd shift.
    Hide Expense Type
    You can hide this option from displaying when publishing a job.
    Hide Weekly Paid Travel
    You can hide this option from displaying when publishing a job.
    Hide Projects Site
    You can hide this option when publishing a job.
    This field may use a custom data source.
    Use Fast Path
    If your tenant has
    Fast Path
     enabled, enable this field for the job to always use fast path.
    This field is only visible when the option of
    Specified in job template
     is selected on the
    Job Applications Settings
     page.
    Override Default Fast Path Setting
    If your tenant has
    Fast Path
     enabled, enable this option to override the default candidate status.
    Fast Path Candidate Status
    If your tenant has
    Fast Path
     enabled, and you've chosen to override the default
    Fast Path
     setting of your tenant, select the status you wish VNDLY to place the candidate into when they’re submitted for this job.
    Apply Shifts
    If your tenant has shifts set up, enable this option to display shifts when publishing a job.
    Are Shifts Required
    Enable this option to make shifts a mandatory field when publishing a job. This option only displays when you've enabled
    Shifts
    .
    Override Default Pre-Id Settings
    If your tenant has
    Pre-Id Settings
     enabled, enable this option to override the default candidate status.
    Pre-Id Candidate Status
    If your tenant has
    Pre-Id Settings
     enabled, and you've chosen to override the default pre-ID settings of your tenant, select the status you wish VNDLY to place the candidate into when they're submitted for a preidentified job.
    Must Have
    Select from the pre-defined skills from Workday Skills Cloud or type your own unique skills.
    Nice to Have
    Select from the pre-defined skills from Workday Skills Cloud or type your own unique skills.
    Description
    Enter the details of the job. The content entered can be edited when publishing the job.
  5. (Optional) Click
    Add Attachment
     in the
    Add New Documents
     section to include other pertinent information.
  6. Click
    Save
    .
Workday VNDLY displays the job template in the list of templates on the
Publish Job
 form.