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Administrator Guide
Last Updated: 2025-06-27
Create Job Templates

Create Job Templates

Have these permissions:
  • settings.admin
    to create job templates.
  • job_templates.bulk.create
    to bulk load job templates.
  • job_templates.read
    to view job templates.
Job templates are customizable templates that users can choose when publishing a job or Statement of Work (SOW) Role in VNDLY. Creating a job template saves time and increases consistency when publishing jobs. Each job template can be configured with different criteria. More than 1 job template can have the same job title as long as they are in different job categories. Example: If you’re creating a job for the Business Analyst job title, there may be multiple job templates with that job title. You’ll select the Business Analyst job template for the appropriate job category which will pull key information specific to that position in that job category.
If you don't see a field listed in the table when completing the job template, submit a product support case for assistance to review your tenant's job form configuration.
  1. From the header, select
    More
    Company Settings
    .
  2. From the
    Jobs & Work Orders
    section, click
    Job Templates
    .
  3. Click
    Add
    .
  4. Complete the task:
    Option
    Description
    Job Category
    Enables job templates to be grouped by broad categories. It can also be used as a criteria for other settings that utilize rules.
    If you don’t see a job category that’s expected, ensure it’s been added on the
    Job Categories
    page. See: Create Job Categories.
    Is Active
    Ensure the option is enabled, otherwise the template is not visible on the
    Publish Job
    form.
    Module Restrictions
    Add 1 or more modules to limit when the job template can be used. If you don't add any modules, the template is available for all modules.
    Popular Job
    Enable to list the job as a commonly used template for all users when they are publishing jobs.
    Country Restrictions
    Add 1 or more countries to limit when the job template can be used. If you don't add any countries, the template can be used for jobs in any country.
    Job Types
    If your tenant has custom job types set up, you can include variations such as Junior or Senior. Job Types enable you to create multiple rate cards using a single job template.
    Max Duration of Job
    When a template includes a maximum number of (calendar) days, and a user attempts to publish a job with a longer duration, VNDLY displays an alert indicating the duration of the job is greater than the max duration of the job. If the user has the
    job.max_duration.override
    permission, they can accept the alert and continue with publishing the job.
    Select Premium Rate on Job Form
    Enable this option to select a premium rate when publishing a job. Premium rates allow you to set rates on the job form for different shifts such as the 2nd or 3rd shift.
    Hide Expense Type
    You can hide this option from displaying when publishing a job.
    Hide Weekly Paid Travel
    You can hide this option from displaying when publishing a job.
    Hide Projects Site
    You can hide this option when publishing a job.
    This field may use a custom data source.
    Use Fast Path
    If your tenant has
    Fast Path
    enabled, enable this field for the job to always use fast path.
    This field is only visible when the option of
    Specified in job template
    is selected on the
    Job Applications Settings
    page.
    Override Default Fast Path Setting
    If your tenant has
    Fast Path
    enabled, enable this option to override the default candidate status.
    Fast Path Candidate Status
    If your tenant has
    Fast Path
    enabled, and you've chosen to override the default
    Fast Path
    setting of your tenant, select the status you wish VNDLY to place the candidate into when they’re submitted for this job.
    Apply Shifts
    If your tenant has shifts set up, enable this option to display shifts when publishing a job.
    Are Shifts Required
    Enable this option to make shifts a mandatory field when publishing a job. This option only displays when you've enabled
    Shifts
    .
    Override Default Pre-Id Settings
    If your tenant has
    Pre-Id Settings
    enabled, enable this option to override the default candidate status.
    Pre-Id Candidate Status
    If your tenant has
    Pre-Id Settings
    enabled, and you've chosen to override the default pre-ID settings of your tenant, select the status you wish VNDLY to place the candidate into when they're submitted for a preidentified job.
    Must Have
    Select from the pre-defined skills from Workday Skills Cloud or type your own unique skills.
    Nice to Have
    Select from the pre-defined skills from Workday Skills Cloud or type your own unique skills.
    Description
    Enter the details of the job. The content entered can be edited when publishing the job.
  5. (Optional) Click
    Add Attachment
    in the
    Add New Documents
    section to include other pertinent information.
  6. Click
    Save
    .
VNDLY displays the job template in the list of templates on the
Publish Job
form.