Void Invoices

You can void invoices in Workday VNDLY that you created in error. Voiding an invoice cancels the invoice without deleting it, preserving its historical records for future audits.

Use the

Voiding Invoice Generates Invoice File

setting to generate a file that details the transactions from a voided invoice. When this setting isn't enabled, Workday VNDLY won’t generate a voided invoice file, which could impact your configurations and downstream systems and integrations, like SFTP.

Access the setting from

More

Company Settings

Accounting

Invoice & Payments

General

.

Example: You might void an invoice when:

Taxes were calculated incorrectly.
Line items were incorrectly created and must be deleted.
Invoice grouping rules aren't grouping line items as expected.

When you void an invoice, Workday VNDLY:

Locks the invoice and changes the status to
Voided
.
Records who voided the invoice and when it was voided in the activity log.
Updates related budgets to reflect actual invoiced amounts.
Makes the associated line items available to be invoiced again.
Generates a new invoice file showing the voided transaction items (if you enabled the
Voiding Invoice Generates Invoice File
setting).

For every voided invoice, Workday VNDLY automatically creates a credit invoice to offset the invoice amount in reporting. The credit invoice also ensures that accurate credit information flows through to any Workday integrations. Credit invoices have the same invoice number as the original invoice, with -VOID added to the end and a

Void Credit

status. Example: INV0000001-VOID.