Concept: Invoicing Strategy for Fees

We generally invoice vendor amounts and program fees together in a single-line item; however, you also have strategy options to split them into separate line items, and then invoice those fees and amounts individually.

This setting can be found by selecting

Company Settings

. From the

Accounting

section, click

Invoice & Payments

. Click

Edit

Under the

General

section, you can determine how VNDLY splits the supplier amount from the fees by selecting 1 of 5 available

Invoicing Strategy for Fees

Option	Description
Keep It All Together	The default option for all programs. Maintains how VNDLY works today where items contain both the supplier amount and fees and are invoiced together as a single-line line item.
Always Split and Standalone Fees	Always splits each invoice transaction into separate lines at the time of line item creation: fees and supplier amount. The fees each have their own line items that invoice as standalone line items. The amount line items and fee line items can be invoiced together on the same invoice.
Keep It Together Until Invoicing with Aggregated Fees (Auto-fee Invoicing)	Keeps the amounts and fees together on the line item until invoicing. Invoicing creates negative line items for the aggregated fees in the supplier amount invoice, and automatically creates separate invoices for the positive fees.
Keep It Together Until Invoicing with Split Fees (Auto-fee Invoicing)	Keeps the amounts and fees together on the line item until invoicing. Invoicing creates negative line items for each fee in the supplier amount invoice, and automatically creates separate invoices for the positive fees.
Keep It Together Until Unless Tax Country Differs	Line items contain both the supplier amount and fees and are invoiced together as a single-line item except where the tax country for the supplier amount is different from the tax country for the MSP fee. When there’s a difference, the line item splits when approved.

Note: Changes to the

Invoicing Strategy for Fees

setting affect all invoice line items and invoices created after the change. Modifications to this strategy might impact external invoice integrations, and programs are advised to validate integrations after the change.

Charging Fees to Other Accounting Codes

If you’ve selected an

Invoicing Strategy For Fees

option that splits the fees, you can also charge all fees to a different accounting code than the accounting code used for the supplier amount. On the

Invoice & Payments

page, click

View Fees Accounting Code

under the

Program Fees

section to adjust these codes.