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Administrator Guide
Last Updated: 2025-05-16
Cancel Student Sponsor Refunds

Cancel Student Sponsor Refunds

Security: These domains in the Student Financials functional area:
  • Reports: Student Sponsor Refunds
  • Manage: Student Sponsor Refunds – Cancel
You can cancel a student sponsor refund that you created in error before a settlement run picks it up and:
  • Creates a check or deposits the refund payment into the bank account of the student sponsor.
  • Generates accounting for the refund payment.
To cancel the refund after it settles, you must cancel both the student sponsor refund and the settlement-generated payment for the student sponsor refund.
  1. Access the
    Find Pending Student Sponsor Refunds
     report.
  2. To cancel the refund:
    • Before settlement processing, select
      Pending Student Sponsor Refund
      Cancel
       from the related actions menu of the student sponsor refund.
    • After settlement processing, select
      Student Sponsor Refund Payment
      Cancel
       from the related actions menu of the payment for the student sponsor refund.
  3. (Optional) Cancel the associated student sponsor refund to prevent a future settlement run from picking it up again.
    Canceling a payment for the student sponsor refund doesn't cancel the associated student sponsor refund. If you plan to create a payment for the student sponsor refund in the next settlement run, you can leave the associated student sponsor refund open.
Workday:
  • Sets the status of the refund transaction to
    Canceled
    .
  • Creates journal entries when you create and cancel the payments for the student sponsor refund in different periods.