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Administrator Guide
Last Updated: 2025-04-18
Steps: Refund Student Sponsor Overpayments

Steps: Refund Student Sponsor Overpayments

When a student sponsor overpays an invoice, you can refund the overpayment to the sponsor. When you select the
Refund Student Sponsor Overpayment to Student
 check box on the student sponsor contract, Workday refunds the overpayment to the student instead.
Example: A student drops a course after you invoice the sponsor for an amount based on the number of registered units. You want to refund the sponsor for the units of the dropped course.
  1. Access the
    Create Pending Student Sponsor Refund
     task.
    Select the sponsor and the balances to refund.
    Security: Configure the
    Pending Student Sponsor Refund
     business process in the Student Financials functional area.
  2. Click
    Add
     and select
    Student Sponsor Refunds
    .
    Workday creates these operational journals:
    • Debit: On Account
    • Credit: Cash
    When you schedule automatic settlement runs that pick up pending student sponsor refunds, Workday settles the refunds.
Workday issues a refund check to the sponsor or the student. You can use the
Find Pending Student Sponsor Refunds
 report to view the refund. Select the
Show Only Unsettled Pending Refunds
 to remove the settled student sponsor refunds from view.