Sync Invoices and Contract Lines
Security: These domains in the Student Financials functional area:
- Manage: Student Sponsor Contract Invoicing
- Reports: Student Sponsor Contracts
Student activities, such as adding or dropping courses, can affect the amount to invoice a student sponsor. When the amount you need to invoice changes after you've already invoiced a sponsor, you can sync invoices to contract line amounts to correct the invoiced amount.
To minimize differences between invoices and contract line amounts to correct, Workday recommends invoicing sponsors when either:
- Student activities subside.
- The academic period ends.
- Access theFind Student Sponsor Contractsreport.
- Select from the related actions menu of a student sponsor contract.
- Select the invoices to sync.
- ClickOK
- For upward adjustments, Workday creates additional student sponsor invoices for the increased amount.
- For downward adjustments, Workday creates a student sponsor invoice adjustment for the previous invoice and a rebill for the new contract line amount.When you've applied a payment to an invoice that we credited and rebilled, Workday unapplies the payment. You must manually reapply the payment to the new invoice.