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Administrator Guide
Last Updated: 2023-06-23
Cancel Student Refunds

Cancel Student Refunds

Security:
Manage: Pending Student Refunds – Cancel
 domain in the Student Financials functional area.
You can cancel a student refund that you've created in error before a settlement run picks it up and:
  • Creates a check or deposits the refund payment into the student's bank account.
  • Generates accounting for the refund payment.
To cancel the refund after it settles, you must cancel both the student refund and the student refund payment that the settlement generates. Example: You need to reissue a lost refund check.
  1. Access the
    Find Pending Student Refunds
     report.
  2. As you cancel the student refund, consider:
    Option Description
    To cancel before settlement processing:
    Select
    Student Refund
    Cancel
     from the related actions menu of the student refund.
    To cancel student refunds in bulk before settlement processing, access the
    Mass Cancel Pending Student Refunds
     task.
    To cancel after settlement processing:
    Select
    Student Refund Payment
    Cancel
     from the related actions menu of the student refund transaction.
  3. (Optional) Select the
    Cancel Related Pending Refund
     check box to cancel the associated student refund and prevent inclusion in future settlement runs.
    Canceling a student refund payment doesn't cancel the related student refund. When you intend to create a payment for the student refund in the next settlement run, don't cancel the related student refund.
Workday:
  • Sets the status of the refund transaction to
    Canceled
    .
  • Creates journal entries, when you create and cancel student refund payments in different periods.
You can cancel the associated student sponsor refund later to prevent a future settlement run from including it.