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Administrator Guide
Last Updated: 2023-06-23
Steps: Set Up Student Payments

Steps: Set Up Student Payments

You can enable students to make payments toward their student charges.
  1. (Optional) Access the
    Maintain Payment Types
     task.
    You can define and add payment types for use in payment items.
    Security:
    Set Up: Settlements
     domain in the Banking and Settlement functional area.
    • Enable students to make self-service payments through Workday by configuring the Student Payments election. Self-service students can also configure their own payment elections.
    • Configure
      Student Payments
       for
      Override Payment Types for Pending Prenotes
      .
    • Configure
      Student Refunds
       for
      Override Payment Types for Pending Prenotes
       and
      Override Payment Types for Error Prenotes
      .
  4. To process payments through a third-party payment platform, set up the integration with the vendor.
  6. Set up payment plans for students.
  7. Access the
    Maintain Encumbrances for Student Payment Types
     task.
    Encumber payments to give them enough time to complete processing before you refund students for overpayments. Example: Encumber check payments for 3 days to ensure that the checks clear before they're eligible for refunding. Encumbering student payments enables you to avoid having to bill back students for refunds when they:
    • Have insufficient funds in their bank account for the payment.
    • Enter incorrect payment information.
    • Drop a course.
    • Are no longer eligible for their refund.
    This task doesn't encumber student sponsor refunds.
    Security:
    Set Up: Student Refunds
     domain in the Student Financials functional area.