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Administrator Guide
Last Updated: 2024-03-22
Steps: Set Up Assessments for Evaluating Applications

Steps: Set Up Assessments for Evaluating Applications

Assessments are questionnaires that can help admissions counselors evaluate applications. They can include different types of queries, such as multiselect, text entry, and dates. When you assign assessments to applications, reviewers can enter interview observations, evaluate a portfolio or audition, assign a score, or add other relevant information while reviewing applications.
Before assigning assessments, determine which apply to all applications for an academic unit and level, and which apply only to subordinate units or their programs of study.
  1. (Optional) Access the
    Maintain Question Tags
     task.
    Create tags for questions so Workday can organize question names according to question tag and type.
    Security:
    Question Library
     domain in the System functional area.
  2. Select Admissions as the
    Questionnaire Type
    .
  3. Access the
    Create Admissions Assessment
     task.
    Name the assessment, associate a questionnaire with it, and enter help text for reviewers.
    Security:
    Manage: Admissions Foundation
     domain in the Admissions functional area.
  4. Assign admissions assessments to applications.
    1. Access the
      Maintain Admissions Assessments
       task.
      Security:
      Manage: Admissions Foundation
       domain in the Admissions functional area.
    2. As you complete the task, consider:
      Option
      Description
      Effective Date
      Workday assigns the assessment to new applications that have an anticipated start date on or after this date.
      Academic Unit, Academic Level
      The assessment applies to applications to this academic unit and level and to subordinate units. You can select from admitting levels of an academic unit.
      Program of Study, Program Area
      Assessments for the program of study apply in addition to assessments you associate with the academic unit and level.
      Section
      Identifies where to display the assessment on the
      Evaluate Student Application
       task, which gives admissions counselors a streamlined view of an application and its supporting information.
      To use the task, the
      Admissions Evaluation Event
       business process must include the
      Student Application Evaluator Assessment Event
       subprocess.
As you create applications, Workday automatically assigns the relevant assessments and displays them on the
Assessments
 report of the Application profile group on the prospect profiles. It doesn't assign assessments to previously added applications.