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Administrator Guide
Last Updated: 2023-06-23
Create Workday Accounts for Suppliers

Create Workday Accounts for Suppliers

  • The supplier is in Workday and has a contact person.
  • Security:
    Security Administration
     domain in the System functional area.
  • Set Up: Workday Supplier Account
     domain as a subdomain on the
    Set Up: Supplier
     domain in the Suppliers functional area.
Provide a Workday user account to a supplier contact person. The supplier contact can use this account to:
  • Load catalog items.
  • Review purchase orders (POs) issued to the supplier.
  • Approve POs in the
    Supplier Order Collaboration
     step for a
    Purchase Order Event
     business process.
  • Log time on behalf of a contingent worker against a contingent worker PO (related action from the PO).
  • Log activities against a project-based services PO (related action from the PO).
  • Create invoices.
  1. Access the
    Create Workday Account for Supplier Contact
     task.
  2. As you complete the task, consider:
    Option Description
    Generate Random Password
    When checked, Workday automatically generates a random account password and requires a new password the next time the user signs in to Workday. The
    Require New Password at Next Sign In
     check box becomes display only.
    Session Timeout Minutes
    Regulates when unused sessions expire. The zero default represents 20 minutes.
  • The Workday supplier contact has an account and is included in the
    Supplier Contact as Self
     security group.
  • The supplier contact can sign in to Workday using the user name and password you defined.
  • Workday sends these emails to the address specified on the Workday account:
    • One containing the user name.
    • One containing the password.
  • Enable supplier contacts to load catalog items.
    Add the
    Supplier Contact as Self
     security group to the
    Catalog Load Request for Supplier
     and the
    Create Invoice from Purchase Order
     initiating actions on these business processes:
    • Catalog Load.
    • Supplier Invoice Event.
  • Provide supplier contacts access to the
    Create Supplier Invoice
     task.
  • Enable the supplier contact to approve purchase orders.
    Update the
    Purchase Order Event
     business process.