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Administrator Guide
Last Updated: 2023-06-23
Concept: Supplier Punchout

Concept: Supplier Punchout

Supplier punchout connects you to the website of a supplier or marketplace so that you can browse the catalog of 1 or more suppliers, select items to purchase, and bring the items into your cart. When you click the punchout link from your cart, Workday opens the supplier website and displays the items that are applicable to your company. After you make your selections and complete your order, Workday adds the items to your cart. When you’ve returned to the cart, you can either connect to another supplier or check out of the cart. You can create a requisition from the punchout session and generate a purchase order. Workday sends an XML (commerce eXtensible Markup Language) version of it directly to the supplier if you’re using XML as a purchase order issue option.
Punchout Overview
You can configure additional functionality when you:
  • Set up integrations with multiple suppliers through a marketplace. This enables you to add catalog, noncatalog, and web items from multiple suppliers to the same shopping cart.
  • Enable suppliers to recognize requesters in the marketplace when you enter user attributes such as
    Email Address
    ,
    Employee Id
    ,
    User Name
    , and
    Worker WID
     on the
    Create Integration System
     task.
  • Configure segmented security for supplier links used for punchout.
Issuing purchase-order based cXML supplier invoices is specific to the Supplier Network Connector.
Two integration systems facilitate end-to-end procurement for each punchout supplier. One integration establishes a connection from Workday to the punchout catalog on the website of the supplier or to a supplier network. The other integration submits purchase orders to the supplier or supplier network based on your requisitions.
You can select from preconfigured punchout suppliers in Workday, use the Supplier Network Connector integration to access suppliers, or create punchout integrations with the suppliers of your choice. Preconfigured suppliers in Workday include:
  • Supplier Network Connector
  • CDW
  • Dell
  • Guest Supply
  • Staples
Generic integration templates are available for you to create integrations to other suppliers who support the punchout standard.