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Administrator Guide
Last Updated: 2023-06-23
Submit Request for Quote Responses

Submit Request for Quote Responses

  • Post approved request for quote (RFQ) documents to suppliers.
  • Configure the
    Request for Quote Response Event
     business process in the Procurement functional area.
  • Security:
    Process: Request for Quotes
     domain in the Procurement functional area.
Workday enables suppliers to submit bid responses through supplier portal or with the
Submit Request for Quote Response
 web service. Suppliers might cancel RFQ bid responses if they want to bid again. Workday currently doesn't support alternate or concurrent bids.
The sourcing buyer can also record bid responses on behalf of the supplier using the
Create Request for Quote (RFQ) Response
 task.
  1. In the supplier portal, access the
    Create Request for Quote (RFQ) Response for Supplier Contact
    task.
    You can also:
    • Access RFQs by clicking the RFQ document link from the
      Open RFQ - Not Responded
       worklet.
    • Search for the RFQ.
  2. Select
    Create Response
     available on the
    View Request for Quote
     page to enter bid responses for the RFQ.
    You can only create bid responses on RFQs that are currently open.
  3. (Optional) Enter the name of contact responsible for submitting the responses in the
    Recorded By
     field.
  4. View the instructions on RFQ response documents.
  5. In the
    Enter Line Responses
     tab, select each line, and fill in the response information.
  6. As you complete the
    Line Response
    section, consider:
    Option Description
    Response Required
    Indicates if this line requires a response from the supplier.
    No Bid
    Select this check box if you don't want to bid against the line.
    Price
    For goods and service lines. This field is required when you select the
    Price Required
     check box on the RFQ.
    Item Description
    Enter the description of the supplier item if it differs from the RFQ line item.
    Lead Time (in days)
    For goods lines only. This field is required when you select the
    Lead Time Required
     check box on the RFQ.
  7. On the
    Enter Bid Requirement Responses
     tab, provide the responses to the bid requirements.
  8. Add available attachments at the line level or in the
    Add Attachments
     tab for header-level attachments.
  9. Use activity streams to post questions or add comments directly to the buyer on the RFQ response documents.
Initiate the
Request for Quote Response Event
 business process for review and approval.
For approved RFQs, buyers award suppliers with a purchase order or supplier contract.