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Administrator Guide
Last Updated: 2023-06-23
Create Advanced Ship Notices

Create Advanced Ship Notices

  • Configure the
    Advanced Ship Notice Event
     business process and security policy as an initiation step in the Procurement functional area.
  • Configure the
    Initiate Receipt Events from Advanced Ship Notice
     service step on the
    Advanced Ship Notice Event
     business process as a post-completion step.
Buyers can create advanced ship notices for goods lines in purchase orders on behalf of suppliers.
  1. Access the
    Create Advanced Ship Notice (ASN)
     task.
  2. Select the purchase order that requires an advance ship notice.
  3. In the
    Information
     tab, click
    Edit
     to make changes and verify shipment references.
    • Select the
      Auto-submit Receipt for Approval
       to submit the receipt generated for approval.
  4. As you complete the
    Lines
     tab, consider:
    Option Description
    PO Line
    Selecting this link displays information about the item in the
    View Goods Order Line
     task.
    Receipt Line
    The target receipt created from the advanced ship notice.
    Quantity Shipped
    Modify the actual quantity of items you’re shipping.
    Suppliers can submit ASNs for purchase orders with zero quantity shipped. Workday excludes zero quantity ASNs from the auto receiving process and enables you to close related Purchase Order lines.
    Unit of Measure
    Change the value if the supplier shipped the item in a different UOM (unit of measure) than the UOM on the purchase order.
    You can also capture the conversion factor and the unit cost if the supplier shipped the item in a different UOM than the UOM on the purchase order.
    Deliver-To
    Select the exact location where you're delivering the items.
    Alternate Item Identifiers
    Select alternate item identifiers for the items you’re shipping on the ASN.
    Lot Serial Information
    Capture lot and serial information for items on the ASN lines, such as lot number, serial number, expiration date, and manufacturer date.
  5. (Optional) Add attachments for packing slips and memos.
Workday:
  • Initiates the
    Advanced Ship Notice Event
     business process for review and approval.
  • Creates receipts for approved advanced ship notices when you configure the
    Initiate Receipt Events from Advanced Ship Notice
     service step on the
    Advanced Ship Notice Event
     business process as a post-completion step.
Use the
Find Advanced Ship Notices
 report to report on exceptions.