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Administrator Guide
Last Updated: 2024-04-19
Use Put Period Schedule EIB

Use Put Period Schedule EIB

  • Verify you're using the latest web service version.
  • Security:
    • Set Up: Payroll – Pay Group Specific
       domain in the Core Payroll functional area.
    • Set Up: Time Off (Calculations – Absence Specific)
       in the Time Off and Leave functional area.
    • Set Up: Payroll Interface
       in the Core Payroll functional area.
    • Set Up: Period Schedule
       in the Core Payroll functional area.
To create multiple period schedules or add periods to an existing schedule, you can create an EIB integration based on the Put Period Schedule web service. You can then enter data in a spreadsheet that corresponds to the inbound EIB.
  1. Set up an inbound EIB named Put Period Schedule EIB using the Put Period Schedule web service. For more information, see Set Up Inbound EIB.
  2. Select
    Template Model>Edit
     from the related actions menu of the EIB.
  3. Click
    Edit Template with Data Options
    .
  4. Select the
    Condition Rule Filter
     option in the
    Filter
     section.
  5. Add a rule condition. Example: for a semi-monthly period schedule, enter:
    1. Source External Field or Condition Rule
      : Period Schedule Name
    2. Relational Operator
      : equal to
    3. Comparison Type
      : Value specified in this filter
    4. Comparison Value
      : Semi-monthly
  6. Regenerate the template.
  7. Select the
    Generate Spreadsheet with Data
     option. Workday populates the spreadsheet with the period schedule(s) you configured in the filter.
  8. As you populate the EIB input spreadsheet, consider:
    Option
    Description
    Spreadsheet Key
     field in the
    All
     section
    Specify a unique value for each period schedule.
    Add Only
     field in the
    All
     section
    Set to
    Y
     if you're only adding new schedules and not existing ones.
    Period Schedule ID
     field in the
    Period Schedule Data (All)
     section
    • If updating an existing schedule, enter its reference ID.
    • If creating a new schedule, either enter a reference ID of your choice, or leave the field blank and Workday will assign a value.
    Frequency
     field in the
    Period Schedule Data (All)
     section
    Schedule frequency. To find the reference ID value, run the
    View Reference IDs
    report and select the
    Frequency
     business object.
    Usage
     field in the
    Period Schedule Data (All)
     section
    Enter all usages that apply to the schedule, using a new row for each usage. To find the reference ID values, run the
    Integration IDs
    report and select the
    Period Schedule Usage
     business object.
    Row ID
     field in the
    Period Data+ (All > Period Schedule Data)
     section
    Enter a unique Row ID value for each period start and end date.
    Period Start Date
     and
    Period End Date
     fields in the
    Period Data+ (All > Period Schedule Data)
     section
    Enter the period start date and end date in the YYYYMMDD format. You can also specify time, if needed. Example: 2021-02-01T00:00:00 or 2021-02-01.
    Payroll Payment Date
     field in the
    Period Data+ (All > Period Schedule Data)
     section
    Enter the payroll payment date in format YYYYMMDD. You can also specify time, if needed.
    Period ID
     field in the
    Period Data+ (All > Period Schedule Data)
     section
    • If updating an existing period, specify the reference ID of the period.
    • If creating a new period, you can either enter the reference ID of your choice, or leave the field blank and Workday will assign a value. Don't use reference ID value that is already in use as it will overwrite an existing period. To find values currently in use, run the
      Reference IDs report
      and select the
      Period
       business object.
The Put Period Schedule web service uploads the new or existing periods into Workday and uses the data you entered in the EIB spreadsheet.
Assign pay period schedules to pay groups.
To ensure that workers don't qualify for more than 1 period schedule, periodically review the
Audit - Workers with Multiple Time Period Schedules
 report.