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Administrator Guide
Last Updated: 2023-06-23
Example: Set Up Pay Run Category for Workers on Leave (UK)

Example: Set Up Pay Run Category for Workers on Leave (UK)

This example illustrates how to pay workers on maternity leave by setting up a run category.
Ella, the Global Modern Services (GMS) payroll administrator, wants to be able to pay workers on maternity leave. She sets up a run category to enable her to identify and include those workers in a payroll run.
Eligible workers receive statutory maternity pay through payroll, and GMS provides additional payments to complete the worker's salary. Workers on maternity leave are eligible for employer-paid benefits, and regular assessment for pensions auto-enrolment.
  • Create an earning named
    GMS Maternity
     to complete a worker's salary during their leave.
  • Create a
    Statutory Maternity Leave
     family leave type that is linked to the
    United Kingdom - GBRSMP - Maternity
     leave payment type.
  • Security:
    Set Up: Payroll - Pay Group Specific
     domain in the Core Payroll functional area.
  1. Access the
    Edit Run Category
     task.
  2. From the
    Run Category
     prompt, select
    Regular (GBR)
    .
  3. On the
    General
     tab, in the
    Workers to Process
     grid, click
    +
     to add a row.
  4. From the
    Status
     prompt, select
    On Leave
    .
  5. On the
    Nonactive (On Cycle, On Demand Replacement)
     tab, enter these values:
    Option
    Settings
    Pay Components to Calculate
    GBR Pensions Auto Enrolment Assessment [GBR]
    GBR SMP
    GMS Maternity
    Pay Component Groups to Calculate
    GBR Employer Paid Benefits [GBR]
    Status
    On Leave
    Leave Types
    Family Leave > Statutory Maternity Leave
  6. Click
    OK
     and
    Done
    .
When Ella processes the GMS monthly on-cycle payroll for March, Workday calculates these pay components for Sarah, a full-time employee who started maternity leave on March 22:
  • March 1 - 21: Regular pay (prorated).
  • March 22 - 31:
    GBR SMP
    ,
    GMS Maternity
    , and all pay components in the
    GBR Employer Paid Benefits [GBR]
     pay component group.
Workday also assesses Sarah for pensions auto-enrolment.