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Administrator Guide
Last Updated: 2023-06-23
Concept: Data Entry in Assign Pay Group EIB Spreadsheets

Concept: Data Entry in Assign Pay Group EIB Spreadsheets

To assign pay groups to multiple employees, you can create an Enterprise Interface Builder (EIB) based on the
Assign Pay Group
 web service. You can then enter data in a spreadsheet that corresponds to the inbound EIB and upload it to Workday.
The web service is the initiating step of the
Assign Pay Group
 business process, so it triggers the steps and approvals of the existing workflow.

Security

If you haven't already done so, assign security groups that you want to create and launch EIBs:
Domain
Permissions
Example
Integration Build
Enables users to create EIBs.
Payroll Administrator
Integrations: EIBs
Enables users to launch EIBs.
Payroll Partner
Edit the security policy for the
Assign Pay Group
 business process. Add the appropriate security groups to the
Assign Pay Group (Web Service)
 initiating action section. Example: Payroll Administrator.

Worker Data

Workday doesn't generate an EIB spreadsheet prepopulated with worker data. To streamline data entry, you can run a custom report that includes these columns:
  • Employee ID
  • Pay Group
  • Position ID
Run the report for the desired workers, export the report in Excel format, and copy the data to the EIB spreadsheet.

Processing Instructions

You can use the
Processing Instruction
 prompt on the Overview tab to specify the level of workflow automation on the
Assign Pay Group
 business process. Select:
  • Manual Processing
     or leave the prompt blank to trigger the review and approval workflow.
  • Automatic Processing
     to complete the pay group assignments automatically, bypassing the reviews, approvals, and other steps.
  • 1 of the
    Run Now
     options to begin manual or automatic processing before the EIB spreadsheet finishes loading.

Other Considerations

You need to specify the pay group for each worker. The web service doesn't refer to automatic assignment rules or position restrictions you set up.
Workday recommends that you limit the number of workers that you process at a time to 500,000 or fewer.
Pay group assignment doesn't set the worker's pay result status to
Requires Recalculation
. After loading pay group assignments, use the
Run Pay Calculation
 task to recalculate both the old and new pay groups.