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Administrator Guide
Last Updated: 2023-06-23
Concept: Retro Processing Statuses with Multiple Retro Runs

Concept: Retro Processing Statuses with Multiple Retro Runs

When you run retro for pay groups or pay run groups, Workday assigns the
In Progress
 retro pay calculation status to:
  • The processed pay groups.
  • The results of the workers in the pay groups.
You can complete or cancel some workers' retro results within those in-progress pay groups. When you run retro again for the pay groups, Workday ignores workers with completed retro results. To process them, the retro pay calculation status of the pay group must be
Complete
 or
Not Yet Started
. Workday updates its
In Progress
 status based on how you manage retro results in those pay groups.

Complete Retro Results for Workers

You can update the pay group retro pay calculation status to
Complete
 by completing all workers' retro results when you access 1 of these tasks:
  • Run Retro Pay Complete
    .
  • Run Retro Pay Complete for Subset of Workers
     from the
    Retro Calculation Processing Report
    .
  • Related actions menu of the payroll retro worker result by selecting
    Retro Pay Calculation
    Complete
    .
Example: Pay group PG1 has 5 workers. You enter supported retro events for all workers and run retro. Then you:
  • Access the
    Run Retro Pay Complete for Subset of Workers
     task for 3 workers.
  • Complete the other 2 workers' retro results by accessing their related actions menu.
Workday updates the retro pay calculation status of PG1 to
Complete
.

Cancel Retro Results for Workers

You can only update the pay group retro pay calculation status to
Not Yet Started
 when you access the
Run Retro Pay Cancel
 task. Workday keeps that status to
In Progress
 when you access 1 of these tasks:
  • Run Retro Cancel for Subset of Workers
     from the
    Retro Calculation Processing Report
    .
  • Related actions menu of the payroll retro worker result by selecting
    Retro Pay Calculation
    Cancel
    .
Example: Pay group PG1 has 5 workers. You enter supported retro events for all workers and run retro. Then you:
  • Access the
    Run Retro Cancel for Subset of Workers
     task for 3 workers.
  • Cancel the other 2 workers' retro results by accessing their related actions menu.
The retro pay calculation status of PG1 remains
In Progress
.

Complete and Cancel Retro Results for Workers

Canceling retro results for 1 worker or a subset of workers doesn't trigger status updates. When you complete some workers' retro results and cancel others, Workday doesn't update the pay group retro pay calculation status.
Example: Pay group PG1 has 5 workers. You enter supported retro events for all workers and run retro. Then you:
  • Access the
    Run Retro Pay Complete for Subset of Workers
     task for 3 workers.
  • Cancel the other 2 workers' retro results by accessing their related actions menu.
The retro pay calculation status of PG1 remains
In Progress
.