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Administrator Guide
Last Updated: 2024-12-13
Concept: Display Absence Balances for Multiple Positions (USA)

Concept: Display Absence Balances for Multiple Positions (USA)

To display absence balances on payslips based on position eligibility, select the
Show Absence Balances for All Eligible Positions
check box under the
Payslips Printing
 tab on the
Maintain Payroll Payslip Configuration
 task.
This example illustrates how Workday displays absence balances for an employee with multiple jobs in different companies that have a single legal entity relationship.
Mike has 2 positions at Global Modern Services (USA):
  • Executive Assistant, Sales & Marketing (Primary)
  • Travel Coordinator
He also has a Travel Coordinator position at Green Planet Solutions (USA). Global Modern Services has a single legal entity relationship with Green Planet Solutions.
Time off balance in days:
Time Off Plan
Position
Accrued in Period
Time Off Paid in Period
Ending Period Balance
Sick Leave (Positon-based)
Executive Assistant, Sales & Marketing (Primary) (GMS)
5
1
4
Vacation (Position-based)
Travel Coordinator (GMS)
3
2
1
Vacation (Position-based)
Travel Coordinator (GPS)
3
1
2
When you select the check box:
Workday sums together and displays absence balances for all eligible positions on the payslip for position-based time-off plans for both the managing company and its related company. You need to add a new time off plan in the
Maintain Payroll Payslip Configuration
 task prior to Pay Complete for the absence balance to show.
Global Modern Services (USA):
Absence Plans
Accrued
Reduced
Balance
Sick Leave
5
1
4
Vacation
6
3
3
Green Planet Solutions (USA):
Absence Plans
Accrued
Reduced
Balance
Sick Leave
5
1
4
Vacation
6
3
3
When you don't select the check box:
Workday displays absence balances for only the processing position on the payslip for position-based time-off plans for both the managing company and its related company.
Global Modern Services (USA):
Absence Plans
Accrued
Reduced
Balance
Sick Leave
5
1
4
Green Planet Solutions (USA):
Absence Plans
Accrued
Reduced
Balance
Sick Leave
5
1
4
Workday displays absence balances for only the primary position on the payslip for position-based time-off plans for both the managing company and its related company.
Global Modern Services (USA):
Absence Plans
Accrued
Reduced
Balance
Sick Leave
5
1
4
Green Planet Solutions (USA):
Absence Plans
Accrued
Reduced
Balance
Sick Leave
5
1
4