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Administrator Guide
Last Updated: 2023-06-23
Schedule Payroll Calculations

Schedule Payroll Calculations

Set up pay groups and pay period schedules.
Security:
Process Run Batch Calculations (Pay Calculation)
 domain in the Core Payroll functional area.
You can schedule the payroll calculation to start automatically, either once in the future or on a recurring basis. Recurring calculations continue through successive pay periods until the schedule end date.
  1. Access the
    Pay Calculation Scheduler
     task.
  2. Select
    Pay Calculation Scheduler
     from the
    Run Type
     prompt.
  3. As you complete the task, consider:
    Option Description
    Pay Run Groups and/or Pay Group Details
    Select the pay groups and the period schedule for the scheduled calculation. Workday displays the next open period for which you can calculate payroll, but doesn't limit the schedule to this period.
    Employees to Calculate
    By including only workers with events that impact payroll, you can minimize processing time for recalculations.
    Initiate Scheduler for Period
    Indicate when to start recurring calculations for a new period, relative to the period start date. Select:
    • Allow after First Manual Calculation
       to start after you've run the Run Pay Calculation task once for the period.
    • Allow from Period Start Date
       to start as early as the period start date.
    • Allow Day(s) after Period Start Date
       to start a specified number of days after the period start date.
    • None of the above
       to disregard the period start date.
    Stop Scheduler for Period
    Indicate when to stop recurring calculations for a period, relative to the payment date. Select:
    • Stop on Payment Date
       to run scheduled calculations up to, but not including, the payment date.
    • Stop Day(s) before Payment Date
       to stop a specified number of days before the payment date.
    • None of the above
       to disregard the payment date.
    Skip Processing if Pay Calculation is in Progress
    Select this check box to skip the scheduled calculation if a pay calculation is running for the same pay group details.
    Skip Processing if Pay Calculation Has Been Processed within Last x Hour(s)
    Select this check box to skip the scheduled calculation if a pay calculation for the same pay group details has run within the specified number of hours.
The pay calculation job runs in the background according to the schedule and parameters you set up.
Use the
Process Monitor
 report to view:
  • Details about completed calculations.
  • Messages about skipped calculations.
  • The status of the
    Run Pay Accounting
     and the
    Persist Payroll Balance Data
     jobs.
Concept: Workday Scheduled Processes