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Administrator Guide
Last Updated: 2025-03-14
Cancel Pay Calculation

Cancel Pay Calculation

Security:
Process: Run Batch Cancel (Pay Cancel)
 domain in the Core Payroll functional area.
Perform this task with caution. In most cases, when data is missing or incorrect, Workday recommends that you add or correct the data and recalculate payroll.
Occasionally, you might cancel a payroll or payment that's in progress. Example: You discover a payment date is incorrect. You can cancel the pay calculation, change the payment date on the
Edit Period Schedule
 task, and recalculate payroll.
You can cancel:
  • On-cycle or off-cycle payroll results.
  • Individual payroll results from the
    Pay Calculation
    Cancel
     related actions menu.
  • Multiple results for a pay group or pay run group.
  1. To mass cancel pay calculations for a pay group or pay run group, access the
    Run Pay Cancel
     task.
  2. As you complete the task, consider:
    Option Description
    Current Period
    Select a period in progress from the
    Period
     prompt.
    For most tasks in Workday with the
    Period
     prompt, you can refine your search by month or year.
    If you use the
    MM/DD/YYYY
     search, only periods that begin or end on that date display. Example: You're looking for the bi-weekly period that ran from
    01/17/2025 - 01/31/2025
    , but you enter
    01/15/2025
    , your period doesn't display.
    Prior Period
    Select the
    Prior Period
     check box and a prior
    Period
    .
    You can select any period in the 6 calendar years preceding the current year. Workday determines the current year as the year of
    In Progress
     results or the next period to be calculated.
    Next Period
    Select the
    Next Period
     check box and a
    Period
     that's
    Opened for Off-Cycles
    .
    Use to cancel next period on-demand payments that you've run.
  3. Select the
    Pay Run Group and/or Pay Group Details
     to cancel.
    For most tasks in Workday with the
    Pay Run Group and/or Pay Group Details
     prompt, you can refine your search by pay group or period schedule name, or run category. You can select only pay groups or pay run groups that are being processed in the period indicated in the
    Period
     field.
  4. (Optional) To cancel by batch ID or payroll action reason, select
    All Workers
    . Then select the
    Batch ID
     or the
    Reason
    .
  5. Click
    OK
     to cancel the calculation now, or select a future
    Start Date
    ,
    Start Time
    , and a
    Time Zone
     for running the cancellation process.
When you cancel off-cycle payments that you uploaded with an Enterprise Interface Builder (EIB) integration, Workday deletes the uploaded data.
Workday removes the liquidated date-time stamp and deletes the journal line entries for all payroll data. When you're using Workday payroll commitment accounting, Workday also deletes the payroll liquidation data.