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Administrator Guide
Last Updated: 2025-03-14
FAQ: Payroll Input

FAQ: Payroll Input

How do I enter hourly wages for workers (CAN, IRL, UK, USA)?
  1. Access the
    Add Payroll Input by Worker
     task.
  2. Select the
    Workers
     and an hourly pay
    Pay Component
    .
  3. For each worker, under
    Input Details
    , select an hours
    Type
     and enter a
    Value
    .
How do I enter overtime hours for workers (FRA)?
  1. Access the
    Add Payroll Input by Worker
     task.
  2. Select the
    Workers
     and an overtime
    Pay Component
    .
  3. For each worker, under the
    Input Details
    :
    • Type
      : Select a calculation input for hours.
    • Value
      : Enter the number of overtime hours.
Can I enter payroll input for terminated employees?
Yes, Workday calculates payroll input for terminated employees when you configure the run category to process 1 or both of these inputs for terminated workers:
  • One-time payroll input.
  • Ongoing payroll input.
How do I add a one-time bonus for workers?
  1. Access the
    Add Payroll Input by Worker
     task.
  2. Select the
    Workers
    , a bonus
    Pay Component
    , and the
    One-time
     processing option.
  3. For each worker, under
    Input Details
    , enter a bonus value.
How does Workday apply one-time entries when there are multiple subperiods?
Workday processes one-time entries during the subperiod that includes the end date for the entry.
How do I add an ongoing payment for a worker?
Access the
Add Payroll Input by Worker
 task and select the
Ongoing
 processing option.
How do I override the employer fee for a withholding order (CAN, USA)?
  1. Access the
    Add Payroll Input by Worker
     task.
  2. Select
    Special Entry
     and a withholding order
    Pay Component
    .
  3. Under
    Input Details
    , select the
    Withholding Order Employer Fee
    Type
     and enter a value.
How do I override the worktags for a one-time payment from Workday Compensation?
Have your compensation administrator change the worktags using the
Request One-Time Payment
 task. When the payment has a payroll calculation status of:
  • In Progress
    , the status changes to
    Requires Re-Calculation
     in response to the change.
  • Complete
    , the
    Run Retro Pay Calculation
     task detects the change the next time you use it.
Can I override the worktags for resident taxes (USA)?
Worktag overrides on an earning or deduction for a tax authority only impact work taxes. You can't override resident taxes.
Does an adjustment process pay component related calculations (PCRCs)?
Workday resolves the pay component related calculations (PCRCs) on adjustment results only when you select the PCRC as the
Type
 in the
Input Details
.
How does Workday process pay input added as an adjustment when there's no existing line for the pay component?
Since adjustment inputs are meant to add to an existing value, Workday adds a $0 amount line and then adds another line for the input adjustment.
How do I end ongoing payroll inputs for workers?
Access the
View Payroll Input by Worker(s)
 report. From the related actions menu of the payroll input, select
Payroll Input
Edit
. Enter an
End Date
 that occurs after the last completed pay period.
You can also add the
End Payroll Inputs
 business process on the
Termination
 business process to end inputs automatically as part of a termination. This configuration enables you and nonpayroll administrators to end those inputs.
How do I view a batch entry?
Access the
View Payroll Input by Worker(s)
 report and enter a
Batch ID
.
How and when can I delete payroll input by batch?
Access the
Delete By Batch ID
 task. If your batch ID isn't listed in the
Batch IDs by Source
 category, search for it under the
All Batch IDs
 category. Workday only records source IDs for payroll input when you provide one in the
Source
 field on the EIB upload.
You can delete payroll input by batch ID even when there are associated
In Progress
 pay calculation results. As a result, Workday changes the status of
In Progress
 results to
Requires Re-Calculation
. Workday enables you to delete a subset of the batch without deleting the entire Batch ID. You can't delete payroll inputs that have been used in Completed On-Cycle, Completed or Suspended Retro results, or Reversals.