Enter or Correct Payroll History for a Worker

Security: One of these domains in the Core Payroll functional area:

Pay Calculation (History): Ad Hoc Actions

Process: Load, Calculate, Cancel, Complete History

You can add or modify payroll history for 1 worker. Example: Correcting or adding payments after loading payroll history by batch.

Corrections don't change data, such as limits, on any production payroll results that are already complete. However, for Canada, the UK, or the U.S., self-correcting taxes could adjust in the next payroll you run. For Australia, consider how the correction will affect the STP report and the related YTD amounts for workers.

Adding or changing historical results for a worker can impact existing calculations and results that use historical balances. When you change payroll history, verify any current calculation results and correct them as necessary.

Example: When you correct a history payment of a worker in a prior pay group, Workday deletes the history payment. If you need to correct a history payment of a worker that no longer is in the same pay group, you must move the worker back to the prior pay group to enter the correction or create a new history payment in the current pay group

Administrators and partners who need to enter payments for themselves must use the Put Payroll History Payment
web service instead of the

Run History Payment for Worker

task.

Access the

Run History Payment for Worker

task.

Option	Description
Third Party Sick Pay	Applies to U.S. only.
History Period	You can only select periods before the Override First Processing Period defined for the pay group.
Existing Payment	To update an existing payment, select its payment ID.
Create New History Payment	Select to add, rather than edit, a history payment.

Workday displays existing history payments in the

History Payments Summary

section.

(Optional) In the

Override Payroll Worktags

section, select override values for default worktags.

Default worktag values are based on the worker's primary job. Unless you select override values, Workday applies the worktags to the history payment based on the history period or subperiod end date.

Workday adds any related worktags in addition to selected override values. You can remove any related worktags you don't want.

For France, the UK, and the U.S., workers must have a company assignment. If no company displays, enter a worktag override.

For Canada, for the

Province Authority (Work)

, you can override the reference worktag of the same name with another province. If the worker works outside of Canada, you can select United States
or Other
for any other country.

Canadian workers must have a company assignment, payroll reference number, and work province. If any of these worktags don't display, enter a worktag override.

Under

Inputs

, add a row per

Pay Component

and enter

Input Details

Option	Description
Pay Component	Applies to the U.S. only For third-party payments, you can only select from taxes and third-party sick pay earnings.
Type	To enter the amount of the earning, deduction, tax, or withholding order, select Amount , and enter the amount in the Value field. You can also enter values for related calculations that make up the amount. Example: For Canada, the UK, or the U.S. this might be Rate and Hours ; for France it might be Taxable Wages . Workday stores the related values, but doesn't use them in calculations.

(Optional) In the

Gross and Net Amounts

section, override the Workday-calculated net pay amount, gross pay amounts, or both.

Select the

Use Override

check box for the net or gross pay.

Enter the

Override Gross Amount

Override Net Amount

In payroll results, the payment type is reported as History
.

Complete the historical payroll result by selecting

Pay Calculation

Complete

from the related actions menu of the history pay result.