FAQ: UK Payroll ID (UK)
A payroll ID uniquely identifies a worker for a specific employment, or period of employment,
for a specific employer. HMRC requires you to use a payroll ID to comply with Real
Time Information (RTI) reporting.
- How do I assign a payroll ID?
- You assign a worker a payroll ID using the:
- Put Payroll IDweb service.
- Assign UK Payroll IDbusiness process. You can use this business process as an independent task. Alternatively, use the task as a subprocess of theHire,Change Organization Assignments for Worker, orChange Jobbusiness processes.
- When must I assign a payroll ID to a worker?
- In Workday Payroll for the UK, you assign a new payroll ID when a worker is:
- Hired or rehired by a UK employer.
- Transferred and starts working for a UK employer.
- Migrated from a legacy payroll.
- How is the payroll ID used in Workday?
- Workday uses the payroll ID:
- For reporting RTI FPS to HMRC.
- For matching Incoming Notifications from HMRC.
- In payroll calculations for:
- Both Workday owned and your tenanted pay accumulations.
- Pay balance web services.