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Administrator Guide
Last Updated: 2024-01-26
Record IR35 Workers (UK)

Record IR35 Workers (UK)

Security:
  • Worker Data: Contingent Worker Assignment Details
     domain in the Staffing functional area.
  • Worker Data: Payroll (UK IR35) - UK
     domain in the UK Payroll functional area.
Assess and identify deemed workers, who meet the HMRC IR35 criteria, to process them through payroll and report to HMRC.
You can use these web services to do a mass update or retrieval of deemed workers who meet the HMRC IR35 assessment criteria:
  • Get IR35 Details
  • Put IR35 Detail
  1. Record the deemed worker in Workday.
    Depending on your situation or business policies, you might:
    • Convert a contingent worker to become a deemed worker.
    • Create a new hire.
    Ensure you allocate a new Payroll ID to the worker.
    Use the worker's home address, not their registered company address.
  2. Access the
    Maintain UK Worker IR35 Details
     task.
  3. As you complete the task, consider:
    Option Description
    Effective Date
    Enter the same date as their current contract start date. This date should be on or after 2021-04-06.
    IR35 Status
    If the worker is deemed to be within IR35, check this box. Workday automatically updates the
    Inside / Outside IR35
     field.
    Reference ID
    Enter the date and time that you assessed the worker to consider if they're a deemed worker.
    Comments
    Enter any associated details. Examples include the:
    • Outcome of the worker's assessment.
    • Date you issued the status determination statement.
    • Supplier number from the worker's contract.
On the
View UK RTI FPS Data
 report, data item
208. Off-Payroll Worker subject to the rules
 identifies deemed workers that Workday includes in your FPS report to HMRC. The report displays either
Yes
 or blank.
Deemed workers can't receive benefits or a compensation package. You can configure pay component eligibility rules to prevent Workday including compensation earnings and deductions in deemed workers' pay. Example: Use the Workday-owned calculation
GBR IR35 Indicator
, which identifies a deemed worker within Workday.
If you reassess the deemed worker's status at any time and they no longer come under IR35, terminate their record and issue a P45.