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Administrator Guide
Last Updated: 2026-03-13
Steps: Process SSP1 Form Information (UK)

Steps: Process SSP1 Form Information (UK)

Identify the memo or notional pay component groups (PCG) and run categories containing your SSP data.
You complete an SSP1 form when an employee can’t get Statutory Sick Pay (SSP), or when their SSP has come, or is coming to an end. You can report on the relevant SSP data held in Workday to help you fill out forms and keep track of when you issue or update them.
Workday can’t provide data that’s affected by external factors. Example: If an employee has been incarcerated.
  1. Access the
    Edit Pay Component Group
     task.
    On the
    Adds to Group
     tab, add the
    GBR SSP1 Reporting
     earning.
    Security:
    Set Up: Payroll (Calculations - Payroll Specific)
     domain in the Core Payroll functional area.
  2. Access the
    Edit Run Category
     task.
    In the
    Gross/Net
     section, add the PCG to the
    Additional Pay Component Groups to Calculate
     list.
    Security:
    Set Up: Payroll - Pay Group Specific
     domain in the Core Payroll functional area.
  3. (Optional) Access the
    Maintain UK SSP1 Forms Issued
     task.
    Workday uses the
    Issued Date
     and
    Effective Date
     in the View UK SSP1 Alert report.
    To bulk load details of SSP1 forms issued to workers, use the
    Put UK SSP1 Form Issued
     web service.
    Security:
    Worker Data: Payroll (Company Specific) - UK
     domain in the UK Payroll functional area.
  4. To generate data for the alert report, calculate your payroll.
  5. Access the
    View UK SSP1 Alert
     report.
    As you complete the report, consider:
    Option Description
    Alert Type
    SSP Expiry Warning Report
     - Looks at a worker’s current SSP and assists in identifying when their SSP entitlement is going to expire.
    SSP Eligibility Exception Report
     - Displays any workers who have a Period of Incapacity for Work (PIW) for SSP and who don't qualify for SSP payment.
    6 Weeks or Less of SSP Entitlement
    To restrict your search to workers with 6 weeks or less of SSP entitlement, and reduce the number of entries on the report, select this check box.
    Each row in the report includes the worker's
    Primary Address
    , which enables you to use the address for external purposes such as mail merging.
    Security:
    Reports: Payroll (SSP) - UK
     domain in the UK Payroll functional area.
In the
View UK SSP1 Alert
 report, workers with average weekly earnings (AWE) that are less than the lower earnings level (LEL) from April 6th 2026 should appear on the
Expiry Warning Report
 alert type, not on the
Eligibility Exception Report
 alert type.
Example: For monthly workers with AWE less than the LEL, if you include April, the report doesn't show the workers in the correct
Expiry Warning
 alert type. Instead, the worker appears in the
Eligibility Exception
 alert type.
The report works correctly for absences after the cross tax year period.