Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2025-09-19
Define Salary Over the Cap Costing Allocations for a Worker (USA)

Define Salary Over the Cap Costing Allocations for a Worker (USA)

  • Select these check boxes on the
    Maintain Payroll Accounting Options
     task:
    • Salary Over the Cap - Enable
    • Salary Over the Cap - Allow Grant Worktag in Suballocations
  • Configure the
    Assign Costing Allocation
     business process and security policy in the Core Payroll functional area.
You can specify the default costing allocation details that you would like to apply to the over-the-cap portion of a worker's salary. Workday applies those details to all costing allocation lines associated with a Salary Over the Cap grant.
You can also specify override costing allocation details to specific costing allocation lines if you don't want to apply the default costing allocation details to them.
You can allocate the over the cap portion of a worker's salary to grant worktags that are different from the grant used to fund the worker's salary. This enables you to:
  • Manage your funds across multiple grants within a grants management system.
  • Ensure compliance with grant reporting requirements.
  1. Access the
    Assign Costing Allocation
     task.
  2. Select a worker whose salary is associated with a salary over the cap grant worktag.
  3. On the
    Salary Over the Cap Default Costing Allocations
     grid, specify the worktags and distributions that you would like to apply to all of the costing allocation lines associated with a Salary Over the Cap grant.
  4. (Optional) To specify an override, click the button in the
    Salary Over the Cap
     column of the
    Costing Allocation Details
     grid, then enter the override details.
  5. (Optional) To cost salary to an additional grant worktag, click the
    Salary Over the Cap
     button on the
    Costing Allocation Details
     grid, then enter additional grant worktags on the
    Additional Worktags
     column.
  6. Enter additional grant worktags on the
    Additional Worktags
     column.
    When you enable intercompany accounting, the costing company or default company on the suballocation must match the award in effect for the grant you enter.
Depending on whether you’ve specified default costing allocations, override costing allocations, or additional grant worktags, Workday allocates the over-the-cap portion of the worker's salary to the details you’ve specified and displays those details on journal lines for the over-the-cap portion of the worker's salary.
You can recalculate a worker's existing payroll results to reallocate the over-the-cap portion of their salary.
On the
Pay
Costing Allocations
 section of their worker profile, you can see the additional grant worktags associated with the parent grant on the
Salary Over the Cap Costing
 column.
You can create custom validations on your Salary Over the Cap suballocations.