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Administrator Guide
Last Updated: 2025-09-19
Set Up Worker Taxes (IRL)

Set Up Worker Taxes (IRL)

  • Obtain the most recent Revenue Payroll Notification (RPN) for the worker.
  • Security:
    Worker Data (Company Specific) - IRL
     domain in the IRL functional area.
Workday records a worker's tax notification details automatically from each RPN, as well as details for these taxes:
  • Local Property Tax (LPT).
  • Pay As You Earn (PAYE).
  • Universal Social Charge (USC).
You need to enter these tax details for a worker manually to enable the correct coding of deductions in payroll:
  • Director details.
  • Pay Related Social Insurance (PRSI).
  • PAYE exclusion order.
Workday uses the most recently created tax election to calculate payroll. You can't delete tax elections, but you can add new elections. We don't recommend editing existing tax elections because you won't be able to see the previous tax election details on the
View Worker IRL Tax Details
 report. Workday recommends adding new details instead.
When there's no RPN notification for the worker, Workday calculates their taxes on an emergency basis.
  1. To add details other than those Workday receives on the RPN, access the
    Add Worker IRL Tax Details
     task and select the worker you want to add details for.
  2. Review the
    Taxation Notification Details
     for the worker:
    Option Description
    Effective Date
    Displays the issue date of the latest RPN for the worker.
    When the worker has more than 1 tax election with the same effective date, Workday uses the latest created tax election for payroll calculation.
    Calculation Basis
    The basis on which the worker's taxes are calculated:
    • Cumulative.
    • Emergency.
    • Week 1.
    Exclusion Order
    Select the check box if Revenue has issued a PAYE exclusion order for the worker.
    When the worker has an exclusion order that extends beyond 1 year, you need to add a row on the grid for each additional tax year.
    RPN End Date
    The end date for the RPN, not the exclusion order.
  3. Review the
    Tax Details
    :
    Option Description
    Previous Pay
    Displays the pay from a previous employment for workers taxed on a cumulative basis.
    Previous Tax Deducted
    The tax deducted from the worker for workers taxed on a cumulative basis.
  4. Review the
    USC Details
    :
    Option Description
    Previous USC Deducted
    Displays the USC paid in the worker's previous employment for workers taxed on a cumulative basis.
    When a period schedule change causes a 53rd week, you need to adjust the worker's record manually to avoid recording contributions for the 53rd week.
    Status
    Displays as
    Exempt
     when the worker has income or payments that are exempt from USC. Otherwise, displays as
    Ordinary
    .
  5. Review the
    LPT Details
    :
    Option Description
    LPT to Be Deducted
    The total amount of LPT to be deducted for the tax year. Workday deducts LPT in each pay period from the effective date, including for a 53rd week when it occurs.
  6. Complete the
    PRSI Details
     section:
    Option Description
    Exemption
    Select if the worker is exempt from PRSI contributions. When you select the
    Exemption
     check box, Workday applies PRSI class M to the worker.
    Exemption Reason
    When you select the
    Exemption
     check box, select the reason.
    PRSI Class
    For workers who aren't exempt from PRSI, select the PRSI class that applies.
    Override PRSI Subclass
    When you select the check box, Workday applies PRSI at subclass:
    • A8 or A9 for workers in PRSI class A.
    • J9 for workers in class J.
    • K9 for workers in class K.
  7. (Optional) Complete the
    Director Details
     section:
    Option Description
    Director
    Select when the worker is a company director.
    Type
    Specify whether the worker's directorship is proprietary or non-proprietary.
  8. (Optional) If you don't have a worker's Personal Public Service Number (PPSN), access the
    Add Worker IRL Additional Details
     task. Enter a unique
    Override Employer Reference
     to use instead of the PPSN when submitting payroll details to Revenue.
The worker's tax details display on the
Tax Details
 tab of the worker profile. At the beginning of a new tax year, Workday displays only the worker's PRSI and director details pending a new RPN from Revenue.
Access the
View Worker IRL Tax Details
 report, which displays any tax details for a worker for a tax year as received from an RPN or added on the
Add Worker IRL Tax Details
 task. Workday only displays years for which tax details exist for the worker.