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Administrator Guide
Last Updated: 2023-06-23
Concept: Contract Setup for DSN Reporting (FRA)

Concept: Contract Setup for DSN Reporting (FRA)

In DSN reporting, the employee contract number is a unique identifier that enables you to track employee compensation from hire to termination. The contract number doesn't change regardless of internal transfers or contract conversions. These examples illustrate how to set up contracts in Workday to support continuity in the DSN reporting.
You can access the
Audit Workers Reported in DSN
 report to verify that all workers for a company or establishment have continuous contracts covering an entire period.
Workday recommends that you configure
Employee Contract: Generate Contract ID for each New Employment
, localized field in the Staffing area on the
Maintain Localization Settings
 task when using DSN reporting. This can help you ensure continuity in DSN reporting, by generating contract IDs for new contracts. Workday either generates a new contract ID or copies the existing one based on DSN requirements.
Example 1: New Hire
You hire an employee on January 20, 2017.
  1. Access the
    Hire Employee
     task, and enter a
    Hire Date
     of
    2017-01-20
    .
  2. Access the
    Add Contract
     task, and enter a
    Contract Start Date
     of
    2017-01-20
    .
In the DSN, Workday reports:
Rubric Label
Reported Information
DSN Contract Start Date
The employee's hire date. Example:
2017-01-20
.
Example 2: Contract Date Entered in Error
You hired an employee on January 25. In February you recognize that you entered an incorrect hire date of January 20, 2017.
  1. From the related actions menu of the
    Hire
     staffing event, select
    Business Process
    Correct
    .
    Correct the
    Hire Date
     to
    2017-01-25
    .
  2. From the worker's related actions menu, select
    Job Change
    Employee Contracts
    .
  3. Access the business process used to create the employee's contract.
    From the related actions menu of the business process, select
    Business Process
    Correct
    .
    Change the
    Contract Start Date
     to
    2017-01-25
    .
In the February DSN, Workday reports:
Rubric Label
Reported Information
DSN Contract Start Date
The new hire date. Example:
2017-01-25
.
Modification Date
The beginning of the payroll period. Example:
2017-02-01
.
Example 3: Convert an Employee's Contract from a Fixed-Term to an Unlimited Contract
An employee has a fixed-term contract starting on 2017-01-01 and ending on 2017-03-31. You convert the employee's contract to an unlimited contract, without terminating the employee.
  1. Access the
    Change Job
     task and change the
    Employee Type
     to one for unlimited contracts.
  2. Edit the employee's contract, and enter an
    Effective Date
     of
    2017-04-01
    .
    Don't modify the
    Contract ID
    .
In the April DSN, Workday reports:
Rubric Label
Reported Information
DSN Contract Start Date
The hire date on the employee profile, which is the start date of the fixed-term contract. Example:
2017-01-01
.
DSN Contract Type
The DSN contract type value that corresponds to the new employee type. Example:
01 -Unlimited Contract
.
Modification Date
The effective date of the contract change. Example:
2017-04-01
.
Example 4: Rehire a Previously Terminated Employee
An employee has a fixed-term contract that ended in March 2016. You terminated the employee and paid them all termination compensation. In April 2017, you rehire the employee with an unlimited contract.
When you rehire the employee, create a new contract with a different
Contract ID
 than the fixed-term contract ID.