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Administrator Guide
Last Updated: 2024-01-12
Reference: Year-End Form Box Mappings (CAN)

Reference: Year-End Form Box Mappings (CAN)

Workday maps federal and provincial taxable earnings and tax withholding deductions to some boxes on these forms:
  • T4
  • T4A
  • T4A-RCA
  • RL-1
  • RL-2
  • NR4
Map earnings, deductions, and pay component-related calculations to the other boxes on the forms. Workday then calculates earnings and deductions and displays them in each section of the forms. Use the
View Canada Year End Form Box Configuration
 report to set up and maintain box configurations.
When you select
Preferred
 on the
General Name Display Type
 on the
Edit Tenant Setup - System
 task, Workday still uses the legal name on year-end forms.

T4 Boxes

Workday maps these boxes:
  • Employer's name
  • Employee's name and address
  • Year
  • 10 - Province of employment
  • 12 - Social insurance number
  • 14 - Employment income
  • 16 - Employee's CPP contributions
  • 16A - Employee's second CPP contributions
  • 17 - Employee's QPP contributions
  • 17A - Employee's second QPP contributions
  • 18 - Employee's EI premiums
  • 22 - Income tax deducted
  • 24 - EI insurable earnings
  • 26 - CPP/QPP pensionable earnings
  • 28 - Exempt - CPP/QPP
  • 28 - Exempt - EI
  • 28 - Exempt - PPIP
  • 29 - Employment code
  • 45 - Employer-offered dental benefits
  • 50 - RPP or DPSP registration number
  • 54 - Payroll account number
  • 55 - Employee's PPIP premiums
  • 56 - PPIP insurable earnings
Workday maps Box 10 (Province of Employment) from the worker's payroll result. You can verify the worker's work address using these reports:
  • Work Contact Information for Worker
    . Security:
    Person Data: Work Contact Information
     in the Contact Information functional area.
  • Report Worker Province of Employment and Location
    . Security:
    Worker Data: Payroll (Company Specific) - CAN
     domain in the CAN Payroll functional area.
Workday includes all codes applicable to Box 29 (Employment code).
Map these boxes:
  • 20 - RPP contributions
  • 44 - Union dues
  • 46 - Charitable donations
  • 52 - Pension adjustment
  • Other Information

T4A Boxes

Workday maps these boxes:
  • Payer's Name
  • Recipient's name and address
  • Year
  • 012 - Social insurance number
  • 015 - Payer-offered dental benefits
    This box is optional. To report a value in Box 016, you must complete this box.
  • 022 - Income tax deducted
  • 061 - Payer's account number
Map these boxes:
  • 016 - Pension or superannuation
  • 018 - Lump-sum payments
  • 020 - Self-employed commissions
  • 024 - Annuities
  • 048 - Fees for services
  • Other Information

T4A-RCA Boxes

Workday maps these boxes:
  • Year
  • Recipient's name and address
  • 24 - Social insurance number
  • Name of the Custodian or Person who bought an interest in the RCA
  • 22 - Income tax deducted
  • 61 - Payroll Account Number
Map these boxes:
  • 12 - Refund of employer contributions
  • 14 - Refund of employee contributions
  • 16 - Distributions
  • 17 - Distributions eligible for pension income splitting
  • 18 - Selling price of an interest in the RCA
  • 20 - Other amounts

RL-1 Boxes

Workday maps these boxes:
  • Year
  • RL-1 Slip Code
  • Number of last form transmitted
  • Last name, first name, and address of the employee
  • Social insurance number
  • Name and address of the employer or the payee
  • A - Employment income before source deductions
  • B - Quebec Pension Plan (QPP) contribution
  • C - Employment insurance premium
  • E - Quebec income tax withheld at source
  • G - Pensionable salary or wages under the Quebec Pension Plan (QPP)
  • H - Quebec parental insurance plan (QPIP) premium
  • I - Eligible salary or wages under the Québec parental insurance plan (QPIP)
  • Code (case O) Amount
  • Codes for Additional Info
You map these boxes:
  • D - Registered Pension Plan (RPP) contribution
  • F - Union dues
  • J - Amount paid by the employer to a private health services plan
  • K - Trips made by a resident of a designated remote area
  • L - Other benefits
  • M - Commissions included in the amount in box A or box R
  • N - Charitable donations and gifts
  • O - Other income not included in box A
  • P - Contribution to a multi-employer insurance plan
  • Q - Deferred salary or wages
  • R - Income paid to an Indian and situated on a reserve or premises
  • S - Tips not included in box T
  • T - Tips allocated by the employer
  • U - Amount deemed, under a phased retirement arrangement
  • V - Meals and lodging
  • W - Use of a motor vehicle for personal purposes
  • Additional Info - Example: A-1 Income situated on a reserve or premises.

RL-2 Boxes

Workday maps these boxes:
  • Year
  • RL slip code
  • Number of last form transmitted
  • Last name, first name, and address
  • Social insurance number of the individual
  • Name and address of the employer or payer
  • Box J - Quebec income tax withheld at source
  • Box N - Social insurance number of the contributor spouse (RRSP or RRIF)
Map these boxes:
  • Source of Income.
  • A - Payments from a registered pension plan
  • B - Payments under an RRSP, RRIF, DPSP, PRPP, VRSP or Annuities
  • C - Other Payments
  • D - Refund of RRSP premiums paid to the surviving spouse
  • E - Benefit deemed to have been received at the time of death (RRSP, RRIF, PRPP or VRSP)
  • F - Refund of unused contributions (RRSP, PRPP or VRSP)
  • G - Amount that is taxable because of the revocation of the registration of an RRSP or RRIF
  • H - Other Income (RRSP or RRIF)
  • I - Amount giving entitlement to a deduction (RRSP or RRIF)
  • K - Income earned after death (RRSP, RRIF, PRPP or VRSP)
  • L - Withdrawal under the LLP
  • M - Tax paid amounts
  • O - Withdrawal under the HBP
  • Additional Info: A-1 - Income situated on a reserve or premises.

NR4 Forms

Workday maps all NR4 form boxes:
  • 10 - Year
  • 11 - Recipient Code
  • 12 - Country Code for tax purposes
  • Payer or agent identification number
  • Non-resident recipient's name and address
  • Country code
  • 13 - Foreign or Canadian tax identification number
  • Name and address of payer or agent
  • Non-resident account number
  • 14/24 - Income code
  • 15/25 - Currency code
  • 16/26 - Gross income
  • 17/27 - Non-resident tax withheld
  • 18/28 - Exemption code

Other Information Box Details

You can view the Other Information box details by box code, amount, and totals on these reports:
  • T4 Corrections Preview – Other Info
  • T4 Preview – Other Info
  • T4A Preview – Other Info
  • View T4 Form Data – Other Info
  • View T4A Form Data - Other Info

Additional Information Box Details

You can view Additional Information box details by box code, amount, and totals on these reports:
  • RL-1 Corrections Preview – Additional Info
  • RL-2 Corrections Preview - Additional Info
  • RL-1 Preview – Additional Info
  • RL-2 Preview – Additional Info
  • View RL-1 Form Data – Additional Info
  • View RL-2 Form Data - Additional Info